STUDENT SUCCESS COORDINATOR

Gurnick Academy Of Medical Arts Llc; San Jose (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Employee Assistance Program (EAP)

Flexible Spending Accounts (FSA)

Health Savings Account (HSA)

Paid time off

401(k) retirement plan

Job summary

Gurnick Academy Of Medical Arts Llc in San Jose, CA is seeking a Student Success Coordinator to support student engagement, life activities, and registrar functions. The role ensures accurate entry of grading and attendance in the SIS, maintains electronic records, and collaborates with campus leadership.

Responsibilities include coordinating governance meetings, planning student life events, managing commencement activities, and providing ongoing support to students throughout their educational

Qualifications

• Requires a degree (Associate or Bachelor’s) from an accredited school or equivalent work experience.
• Minimum 3 years of administrative and organizational support experience.
• Able to work independently and as part of a campus administrative team.

Responsibilities

• Serve as the primary point of contact for student engagement and general support needs.
• Coordinate student life activities, governance program info, and monthly meetings.
• Assist registrar-related tasks: graduation requirements, grades, and transcripts.
• Maintain current electronic student files and update weekly in the SIS.
• Support audits and internal processes related to student records and compliance.

Skills

Administrative support

Organizational skills

Communication skills

Customer service

Education

Associate or Bachelor’s degree

Tools

Student Information System (SIS)

Job description

Gurnick Academy is a leading Bay Area private healthcare college offering an extensive variety of Nursing, Allied healthcare, and Imaging programs.We are currently seeking a Student Success Coordinator for our San Jose, CA Campus of Gurnick Academy. This is a ground position working at our San Jose Gurnick Campus.Benefits:Comprehensive medical, dental, and vision insuranceLife insuranceShort-term and long-term disability coverageEmployee Assistance Program (EAP)Flexible Spending Accounts (Health, Dependent Care, Transit & Parking)Health Savings Account (HSA) with enrollment in a qualified medical planPaid time off401(k) retirement planBasic FunctionThe Student Success Coordinator (SSC) serves as the primary point of contact for student engagement, inquiries or concerns, and general support needs. In collaboration with campus and program leadership, the SSC helps ensure that live student records, such as grading and attendance information, are accurately and timely entered into the institution’s student information system. Additionally, the SSC works closely with the campus registrar to ensure the compliance of all student records. In this capacity, the SSC is responsible for maintaining current and accurate electronic student files, with routine weekly updates. Additional core responsibilities include coordinating the Student Governance Program meetings, planning and supporting student life and engagement activities, coordinating the commencement committee, and providing ongoing foundational support to students throughout their educational experience.Essential Job Duties and ResponsibilitiesStudent EngagementEnsure student information in GEGI is reflected correctly according to official documents at the start of the programPrepare new students by providing orientation information and ensuring students are set up appropriatelyOrganize drug screening, background checks, and immunization platform accounts, and Livescan fingerprintingProcess student name or address changes, and coordinate information with other campus departmentsProvide an initial point of contact for student concerns so that they may be directed to follow the appropriate grievance policyStudent LifeCoordinate all campus student life activities (ie. theme days, commencement ceremonies, etc.)Help guide students to the correct resources needed (e.g. LIRN library, student resources list)Coordinate the Student Governance Program information, applications, and monthly meetingsCoordinating the campus commencement committee and annual planning of ceremoniesProgram SupportTracking student attendance and the satisfactory rate of progressReview and ensure grades are finalized after the end of each course/module/term/semesterCoordinate regular immunization compliance reports to the applicable programs until deadline set for cohortEnsure student physical books are distributed as neededReview daily attendance tracking to ensure students are not at risk for attendance violation(s)Track students in remediation to ensure the remediation policy is followed and the necessary documentation is completedRegistrar SupportCoordinate the final checkoff of graduation requirements, including finalization of all grades, completion of required hours and competencies, and non-academic graduation requirementsProcess unofficial transcripts upon student requestAssist with internal and external audits as needed, including preparation for and correction of filesRequirementsAssociate or Bachelor's degree from an accredited school – or equivalent work experienceMinimum 3 years Administrative and organizational support preferredBe responsible, enthusiastic, reliable, organized and personableAble to work independently as well as part of the campus administrative teamDedication to supporting and assisting students in an academic environmentGurnick Academy of Medical Arts is an equal opportunity employer and does not discriminate against applicants on the basis of race, color, religion, age, sex, marital status, national origin, disability, veteran status, or other characteristics protected by any applicable law.