Office Assistant Bilingual #27-27

Newport Mesa Unified School District; Costa Mesa (CA); On-site; USD 18,000 - 24,000; Part time

Benefits offered by this job

Vacation days and holidays

Job summary

Newport-Mesa Unified School District seeks a bilingual receptionist/translator for Ensign Intermediate School. The role supports front-desk activities, answers calls, greets visitors, and assists with translations to facilitate communication with non-English speakers.

The position requires a high school diploma and proficiency in English plus Spanish. Expect 19.5 hours per week across 10 months, with virtual exams and district-wide coordination prior to eligibility.

Qualifications

• Bilingual in Spanish and English required.
• Proficiency in English and a designated second language.
• Strong communication and receptionist skills.

Responsibilities

• Answer phones and greet visitors.
• Translate oral and written materials to assist non-English speakers.
• Provide information and assist students, parents, and staff.
• Assist with attendance and registration tasks.
• Maintain records and assist with emergency procedures.

Skills

Bilingual fluency

Telephone etiquette

Interpersonal skills

Office software

Education

High school diploma

Tools

Microsoft Office

Job description

The Vacancy

Working hours: 19.5 hours per week (off Wednesday) for 10 months per year. Location: Ensign Intermediate School.

Bilingual position. Proficiency in both Spanish and English is required. Speaking Spanish fluently is required.

Basic Function

Under the direction of an assigned administrator, perform a variety of clerical duties in support of an assigned school office; serve as receptionist answering phones and greeting and assisting students, parents and visitors; serve as a translator of oral and written materials to facilitate communication with non-English speaking students and members of the community.

Minimum Qualifications

Any combination equivalent to: graduation from high school supplemented by sufficient training and experience to demonstrate the knowledge and abilities listed above.

Licenses And Other Requirements

• Valid First Aid/CPR certificate issued by an authorized agency.
• Incumbents must be proficient in English and a designated second language.

Exam Weight

• Supplemental Questions: Qualifying
• Bilingual Performance Examination: Qualifying
• Written Examination: 50%
• Qualifications Appraisal Interview (Oral Exam): 50%

The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.

Examinations and Interviews

Examinations and interviews held to create the eligible list will be conducted virtually, using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with an internet connection and basic Microsoft Office Suite Software.

The virtual job specific written/bilingual performance examination is tentatively scheduled for the week of November 2nd. The virtual qualifications appraisal interview (oral exam) is tentatively scheduled for the week of November 9th and is qualifying to be placed on the eligible list. You will be notified via email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment.

Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.

If you elect to have Newport-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add @nmusd.us and @governmentjobs.com domains to your safe senders list.

Job Responsibilities

Perform a variety of office functions and activities in support of an assigned school office; serve as a translator of oral and written materials to facilitate communication with non-English speaking students and members of the community.

Answer phones and greet visitors; take and relay messages; open, sort and route mail and communications; provide information to students, parents, staff and the public; apply and explain District policies and school procedures and regulations.

Participate in various attendance-related duties as assigned; verify absences as needed.

Participate in student registration activities; assist parents with proper completion of forms; maintain related records; assure emergency cards are completed and up-to-date.

Type, file, request and send cumulative student records to and from other schools according to established procedures as required.

Communicate with other departments, District staff and outside organizations regarding school operations, activities, supplies, policies and procedures and student information; translate for parent and student conferences as requested.

Operate a variety of office equipment including computer and assigned software.

Assist with administering routine first aid to students and staff; dispense medication according to physician instructions; prepare and maintain related records; notify parents of ill or injured students as needed.

Participate in emergency and fire drills as required.

Provide supervision coverage as needed.

Other Duties

Perform related duties as assigned.

Knowledge And Abilities

• Modern office practices, procedures and equipment.
• Operation of a computer and assigned software.
• Recordkeeping techniques.
• Telephone techniques and etiquette.
• Correct oral and written usage of English and a designated second language.
• Interpersonal skills using tact, patience and courtesy.
• Applicable sections of State Education Code and other applicable laws.
• Basic first aid.
• Oral and written communication skills.

Ability To

• Perform a variety of clerical duties in support of assigned school office.
• Understand and follow oral and written directions.
• Answer telephones and greet the public courteously.
• Read, write, translate and interpret English and a designated second language.
• Communicate effectively with students, parents, staff and administration.
• Learn, interpret and explain rules, regulations, policies and procedures.
• Maintain records and prepare reports.
• Type and input data at an acceptable rate of speed.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and timelines.
• Prioritize and schedule work.
• Operate a variety of office equipment including a computer.
• Work independently with little direction.
• Compose correspondence independently.

Working Conditions

Office environment.

Constant interruptions.

Physical Demands

• Dexterity of hands and fingers to operate a computer keyboard.
• Hearing and speaking to exchange information.
• Seeing to read a variety of materials.
• Bending at the waist, kneeling or crouching to file materials.
• Sitting or standing for extended periods of time.

Payroll & Benefits

• Employees accumulate twelve (12) days of vacation during the first year of employment, increasing up to twenty-two (22) days beginning the 18th year of service, prorated for part-time, 9, 10, and 11 month assignments.
• The number of paid holidays per year varies from twelve (12) to fifteen (15) days depending on the work calendar.
• Employees accumulate twelve (12) days of paid sick leave per year, with unlimited accumulation, prorated for part-time, 9, 10, and 11 month employees.
• All employees who are in the classified service and work four (4) hours per day or more are members of the Public Employees' Retirement System (CalPERS) and Federal Social Security. If an employee in the classified service works less than four (4) hours per day they are members of an Alternate Retirement System (PARS) and do not contribute to Social Security. Approximately 7% is deducted from your paycheck for PERS retirement.
• The District offers a comprehensive health benefits program for employees who work twenty (20) hours or more per week. This includes medical, vision, dental insurance plans and life insurance for employees. For full-time employees the District pays the employee's health, vision, dental, and life insurance premiums with an employee contribution required for some plans. For part-time employees plans are available on a prorated basis. Dependent coverage is available.
• The District encourages employees to pursue professional growth. Professional growth points shall be earned by employee participation while in non-paid status in activities which are employment related. Professional growth points are awarded annually and accumulate at $25 per approved Professional Growth Point and/or tuition and textbook reimbursement up to $1,000 is also available - limited to one per year.

Personnel Commission June 2025

Ewing Consulting, Inc. August 2016