Student Services & Guidance Secretary — Flexible Hours

Sylvania; Michigan; Hybrid; USD 38,000 - 46,000; Full time

Job summary

River Valley Middle High School seeks a dedicated Secretary for the Student Services/Guidance Office. This full-time role supports counseling staff, processes records, manages enrollment, and coordinates communications with families and staff.

Responsibilities include maintaining confidential student files, preparing reports, and assisting with transcripts and college applications. Evening or flexible hours may be required, with compensation aligned to the district pay schedule.

Qualifications

• Possess a high school diploma and at least one year of related experience or training.
• Excellent grammar, spelling, and word processing skills for routine correspondence.
• Able to read, write and solve simple math problems.
• Maintain confidentiality and high work standards.

Responsibilities

• Serve as secretary to middle/high school counseling staff.
• Process and file reports required by Student Services in a timely manner.
• Maintain immunization records and enter data into the student management system.
• Assist with enrollment of new and returning students.
• Prepare materials for mailings, parent-teacher conferences, and staff communications.
• Open, screen, and route mail; manage appointment schedules.
• Files and maintains confidential student records/files.
• Prepare annual education report for the Building Principal.

Skills

Grammar proficiency

Interpersonal skills

Confidentiality

Multitasking

Communication

Problem solving

Microsoft Office

Adaptability

Time management

Education

High school diploma

Some college training

Tools

Word

Excel

PowerPoint

Email/Internet

Job description

River Valley Middle High School seeks a dedicated Secretary for the Student Services/Guidance Office. This full-time role supports counseling staff, processes records, manages enrollment, and coordinates communications with families and staff.

Responsibilities include maintaining confidential student files, preparing reports, and assisting with transcripts and college applications. Evening or flexible hours may be required, with compensation aligned to the district pay schedule.