Student Services Data Specialist

Lamar State College-Orange; Orange (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

Lamar State College-Orange is seeking a Student Services Data Specialist to provide data entry, application processing, and records support for Admissions and Records, Financial Aid, and other Student Services functions. The role ensures accurate student information across systems while protecting confidentiality and complying with FERPA.

The position supports high-volume processing, reviews applications for completeness, and collaborates with multiple college departments to resolve data

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred.
• Experience with data entry, records processing, or administrative support.
• Experience using computer systems and maintaining electronic records.
• Ability to perform detailed work accurately.

Responsibilities

• Process admissions applications and related student information into institutional systems.
• Process financial aid application information and records as assigned.
• Review applications and records for completeness and accuracy and identify missing information.
• Perform routine data cleanup and correction of student records.
• Enter, update, and maintain demographic, academic, residency, and financial aid data.
• Process documents and link them to the correct student records.
• Assist with high-volume processing projects and backlogs in Admissions, Records, and Financial Aid.
• Compare information across systems to identify discrepancies and make corrections.
• Run reports or queries to identify records needing review or processing.
• Maintain documentation of changes and processing activities.

Skills

Data entry

Attention to detail

Organization

Time management

Communication

Teamwork

Microsoft Excel

confidentiality

Education

High school diploma or equivalent

Associate degree or higher

Tools

Banner (or student information system)

Microsoft Office (Excel, Outlook)

Job description

LSCO is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), national origin, disability, age, genetic information, protected veteran status, and/or retaliation.

If you have questions, please email the Human Resources department at [e-mail] or call 409-882-3905.

We value the safety of all members of the Gator Community at our beautiful campus on the Sabine River. LSCO publishes an Annual Security Report that provides information regarding campus Safety & Security, including topics such as crime reporting policies, information regarding programs to prevent dating violence, domestic violence, sexual assault and stalking, the procedures the College will follow when one of these crimes is reported, and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes.

If you would like to receive a paper copy of the Annual Security Report, you can stop by the Clery Compliance & Title IX Office, located in the Ron Lewis Building, Room 222C, during regular business hours. You can request that a copy be mailed to you by calling 409-882-3910 or emailing [e-mail] .

Click here to find the report on our website.

Job Summary

The Student Services Data Specialist provides data entry, application processing, and records support for Admissions and Records, Financial Aid, and other Student Services functions. This position is responsible for accurately entering, reviewing, updating, and maintaining student information in institutional systems while ensuring the integrity, confidentiality, and accuracy of student records.The position supports high-volume processing activities, including admissions applications, financial aid application data, student record updates, document processing, and data cleanup. The Student Services Data Specialist works collaboratively with Admissions and Records, Financial Aid, and other college departments to identify and resolve routine data discrepancies and ensure student records are complete and accurate.

Duties/Responsibilities

• Process and enter admissions applications and related student information into institutional systems.


• Assist with the processing and entry of financial aid application information, documents, and other financial aid records as assigned.


• Review applications and records for completeness and accuracy and identify missing, incomplete, or inconsistent information.


• Perform routine data cleanup and correction of student records, including duplicate records, incomplete information, coding errors, and other identified data issues.


• Enter, update, and maintain demographic, academic, admissions, residency, financial aid, and other student information as authorized.


• Process electronic and paper documents and accurately associate documentation with the appropriate student record.


• Assist with high-volume processing projects and backlogs within Admissions and Records, Financial Aid, and Student Services.


• Compare information across systems and documents to identify discrepancies and make authorized corrections or refer issues to the appropriate staff member.


• Run reports, queries, or work queues to identify records requiring review, correction, or additional processing.


• Assist with data validation and quality-control activities to improve the accuracy and integrity of student information.


• Maintain appropriate documentation of changes and processing activities in accordance with institutional procedures.


• Follow established procedures related to FERPA, financial aid information, personally identifiable information, records retention, and data security.


• Communicate with appropriate staff when additional information or review is required to complete a record.


• Provide general processing and administrative support during peak enrollment, registration, and financial aid periods.


• Cross-train in Admissions and Records and Financial Aid processing functions to provide additional support as needed.


• Maintain confidentiality and exercise appropriate judgment when working with sensitive student information.


• Perform other duties and special projects as assigned.

Knowledge, Skills, and Abilities

• Strong data-entry skills with a high degree of accuracy and attention to detail.


• Ability to process a high volume of information while maintaining accuracy.


• Strong organizational and time-management skills.


• Ability to identify inconsistencies, errors, and missing information in student records.


• Ability to learn and follow detailed procedures, regulations, and institutional policies.


• Ability to work with multiple computer systems and applications.


• Basic proficiency with Microsoft Office applications, particularly Excel and Outlook.


• Ability to maintain confidentiality when working with sensitive student and financial information.


• Ability to prioritize assignments and meet established processing deadlines.


• Ability to work independently while also functioning effectively as part of a team.


• Effective written and verbal communication skills.


• Ability to provide professional and courteous service to students, faculty, staff, and external constituents.

Minimum/Preferred Qualifications

• High school diploma or equivalent.


• Experience performing data entry, records processing, administrative support, or similar work.


• Demonstrated experience using computer systems and entering or maintaining electronic records.


• Demonstrated ability to perform detailed work accurately.

Preferred Qualifications

• Associate degree or higher from an accredited institution.


• Experience working with a student information system or enterprise resource planning system, preferably Banner.


• Experience performing data validation, record reconciliation, or data cleanup.

Working Conditions

Work is primarily performed in an office environment and requires extensive computer and data-entry activity. The position may experience periods of high-volume processing and increased workload associated with application, registration, financial aid, and enrollment deadlines.

Additional Expectations

The Student Services Data Specialist is expected to maintain a high level of accuracy, confidentiality, professionalism, and dependability. Because the position works with records that may affect admission, enrollment, financial aid, and other student services, careful adherence to established procedures and timely identification of discrepancies are essential.

LSCO is an E-Verify Employer.

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Click here for the Security Sensitive Release Form.