Student Services Coordinator

Kittery School District; Kittery (ME); On-site; USD 55,000 - 75,000; Full time

Job summary

Kittery School District is seeking a Student Services Coordinator for Marshwood and Kittery Adult Education. The role blends administrative duties with teaching responsibilities, emphasizing planning, coordination, and grant data reporting.

The ideal candidate has a education degree, experience advising adult learners, strong MS Office skills, and a track record of maintaining accurate student records. Evening hours 1–2 nights weekly; salary range posted.

Qualifications

• Bachelor’s degree in Education required; Master’s degree is a plus.
• Ability to obtain Maine 7-12 teaching certificate; adult ed endorsement eligibility required.
• Experience with adult learners, data reporting for grants, and strong communication.
• Proficient in Microsoft Office; accurate student records management.

Responsibilities

• Recruit and intake adult students for Marshwood and Kittery Adult Education.
• Develop Individual Learning Plans and coordinate assessment processes.
• Provide college and career guidance and maintain data for reports.
• Ensure compliance with AEFLA/MCT grants and track program data.
• Maintain records, communicate with staff, and support grant reporting.

Skills

Communication

Organization

Advising adults

Data reporting

Education

Bachelor’s degree in Education

Master’s degree

Maine 7-12 teaching certificate

Adult education endorsement eligibility

Tools

Microsoft Word

Microsoft Excel

Job description

Student Services Coordinator

Traip Academy Traip Academy - Kittery, Maine Open in Google Maps

Job Details

Job ID: 5953808

Application Deadline: Posted until filled

Posted: Oct 07, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Position Title: Student Services Coordinator, Marshwood and Kittery Adult Education Reports to: Adult Education Director

Prepared by: Adult Education Director

Date reviewed: October 6, 2026

Marshwood Adult (.6 FTE) and Kittery Adult (.4 FTE) Community Education is seeking a qualified Student Services Coordinator to join our team. This person is responsible for working directly with the Adult Education Director in planning, coordinating and assisting in all activities related to the adult education academic programs, needs of academic students, and data reporting for grants. This position requires both administrative and teaching responsibilities with very strong attention to detail.

Position Summary:

The Adult Education Student Services Coordinator works with the adult education team to create a welcoming environment for adult academic students to thrive. The ideal candidate is someone who enjoys advising and helping adult students achieve their goals. Experience working with adults, low income, at-risk individuals and in academic and career advising is preferred. Knowledge of Career Pathways, College Transitions and working with non-traditional students is a plus. Experience in standards-based curriculum development and instruction preferred. A high level of oral and written communication skills is required for this position. We are looking for someone who is extremely proficient in Microsoft Office (Word, Excel) for both PC and Apple OS and has the ability to learn other program software quickly. The successful candidate will be very organized and able to maintain accurate student records in writing, in the State mandated data management system and in Excel. Ability to interpret data required. Effective communication with adult education staff is necessary in order to ensure student success.

Participation in Academic Team meetings and other professional development activities are expected. Evening hours are required 1-2 nights per week. The position reports to the Director.

Qualifications

• This position requires a Bachelor’s degree, preferably in Education, Master’s Degree a plus. A Maine professional 7-12 teaching certificate in math or English is preferred. In addition, an adult education teaching endorsement in math or English eligibility is required. Maine Department of Education Criminal History Record Check Certificate (CHRC) eligibility is required.

Duties and Responsibilities

• 1. Student Recruitment Activities: Actively seeking out and engaging potential students.
• 2. Student Intakes: Conducting thorough assessments during the enrollment process.
• 3. Individual Learning Plans: Tailoring education plans to meet the unique needs of each student.
• 4. Assessment: Evaluating students through both paper-based and computer-based methods.
• 5. College and Career Guidance: Providing essential guidance for students' academic and career decisions.
• 6. Data Collection: Consistently gathering and maintaining critical data.
• 7. Year-Round Reporting: Preparing detailed reports for academic students.
• 8. Student Placement, Retention, Progress: Ensuring students are placed effectively and retained within the program, and working toward their educational goals.
• 9. AEFLA and MCT Grants: Managing data collection and reporting for grant compliance.
• 10. Technology Management: Overseeing the use and maintenance of adult education technology, online testing platforms, and coordinating National Digital Equity courses.

Position Type: Full-Time

Salary: $54,744-$74,744

Required Application Materials

• Completed Applitrack Application
• Resume
• Cover Letter
• Transcripts (Not required for School Nutrition or Custodial positions)
• Unofficial transcripts are acceptable for initial application; Official transcripts will be required upon job offer.
• A copy of current certification (if applicable)
• 3 current letters of reference
• Letters of reference must be dated, signed, and written within the last 3 years

Internal candidates may apply in writing to [e-mail]

Kittery Schools is an Equal Opportunity Employer. Kittery Schools ensure equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Kittery Schools has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making an application for any opening should contact the Department of Human Resources.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Michele Sawtelle , Human Resources Manager
• Kittery Town Hall
• 200 Rogers Road
• Kittery, Maine 03904
• Phone: [phone]
• Email: [e-mail]