State Relations Assistant (Phoenix, AZ)

UNIVERSITY OF ARIZONA; Phoenix (AZ); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Full benefits

Tuition reduction

Paid time off

Job summary

The University of Arizona is seeking a State Relations Assistant to support the Office of State Relations and the Scottsdale Center. You will coordinate calendars, draft correspondence, manage travel, and prepare quarterly lobbying reports, while liaising with government officials and internal stakeholders to advance university priorities.

Excellent organizational and communication skills are required to excel in this role, which includes event planning, office operations, and tracking

Qualifications

• High school diploma or equivalent; 5 years of relevant work experience.
• Experience with Salesforce Trellis data management systems.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support for the Sr. Director of State Relations, including calendar management, meeting coordination, and travel.
• Coordinate the quarterly Arizona lobbying reporting process to ensure completeness and compliance.
• Prepare for meetings and special projects; assist with travel authorizations and reimbursements.

Skills

Organizational skills

Communication skills

Stakeholder familiarity

Education

High school diploma or equivalent

Tools

Salesforce Trellis

Microsoft Office

Job description

Position Highlights The State Relations Assistant provides high-level administrative support for the Office of State Relations while assisting the day-to-day operations of the University of Arizona Scottsdale Center. The position will require communication and collaboration with a broad range of campus and university stakeholders, including legislative staff, offices of elected officials, university stakeholders, and team members of university senior leadership team to support the function of the State Relations office. The position is also responsible for compiling and filing quarterly reports, and tracking legislation. Additionally, the position will be responsible for managing travel and financial reimbursements for the Government and Community Relations team operating out of the Scottsdale Center. The ideal candidate should be able to multitask, work independently to meet deadlines, clearly communicate, and have strong organizational skills.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

• Administrative Support: Provide administrative support for the Sr. Director of State Relations, including appointment and calendar management, meeting coordination, drafting correspondence, and travel. Maintain confidentiality throughout interactions.
• Coordinate the quarterly Arizona lobbying reporting process, reviewing information for completeness, and ensuring reporting requirements are met.
• Provide organization and preparation for meetings and special projects.
• Collaborate with finance team on travel authorizations, P-Card reimbursements, expense reports, and reimbursement requests and invoice processing for Government and Community Relations staff operating out of the Scottsdale Office.
• Serve as the first and primary administrative contact for communication and coordination with government officials, lobbyists, and external stakeholders.

Support Event Management

• Assist with logistical preparations and planning for all State Relations summits, football games, tours, and outreach events with external parties.
• Sends invitations, reminder emails, and tracks RSVP for key events.
• Assist with Summer and Fall events hosted at the U of A Scottsdale Center, at the direction of the Sr. Director of State Relations. Collaborate with appropriate university departments to implement event logistics, technical needs, and facility arrangements in coordination with the Executive Director of the U of A Scottsdale Center.
• Provide on-site support to ensure professional delivery of programs and activities for all assigned events.
• Assist with special events and projects as needed.

Support Office Operations

• Responsible for maintaining and updating a comprehensive database of key stakeholders, including government officials, community leaders, and institutional partners for use by GCR and university senior leaders.
• Leads maintenance of office equipment, organization, and ordering of supplies on behalf of the Scottsdale Office.

Legislation Tracking

• Monitor and track legislation during the legislative session.

Knowledge, Skills, and Abilities:

• Knowledge and familiarity with University of Arizona’s mission and strategic priorities.
• Familiarity with government, business and education stakeholders in Arizona.
• Excellent written and verbal communications skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience with Salesforce (Trellis) data management systems.
• Microsoft suite experience: PowerPoint, Outlook, Excel.
• Experience supporting organizational leaders

FLSA Non-Exempt

Full Time/Part Time Full Time

Number of Hours Worked per Week 40

Job FTE 1.0

Work Calendar Fiscal

Job Category Organizational Administration

Benefits Eligible Yes - Full Benefits

Rate of Pay $20.33 - $25.41

Compensation Type hourly rate

Grade 5

Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

Career Stream and Level OC3

Job Family Administrative Support

Job Function Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies 1

Target Hire Date 8/17/2026

Open Date 8/10/2026

Open Until Filled Yes

Documents Needed to Apply Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.