Student Service Program Coordinator

University of South Carolina

Columbia (SC)

On-site

USD 41,000 - 60,000

Full time

15 hours ago

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Benefits offered by this job

Health and Life Insurance

Retirement Programs

Paid Tuition

13 Paid Holidays

Professional Development Opportunities

Dependent Scholarships

Annual Leave

Sick Leave

Paid Parental Leave

Job summary

University of South Carolina in Columbia, SC is seeking an Associate Graduate Student Coordinator to provide administrative and student-services support for the Psychology doctoral programs. You will manage admissions tracking, assist with hiring and tuition abatements, and liaise between the department and Graduate School to help ensure compliance with policies.

The role requires a bachelor’s degree in a related field and offers opportunities for involvement in program policy development, with

Qualifications

Bachelor’s degree in a job related field; no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Experience with student services.
Knowledge of USC operating systems and USC policies and procedures.

Responsibilities

Coordinates admissions tracking including responding to inquiries, updating admissions webpages, organizing open houses, visiting days, admission letter dissemination, demographic data collection for recruitment, and closing out applications.
Leads all alumni relations activities including developing and maintaining a system to track and communicate with alumni from the graduate program.
Assists the Graduate Coordinator with hiring graduate students for TA and other university-sponsored roles, and processing tuition abatements.
Assists in advisement of degree progression, updating student file notes, completing milestone paperwork, and graduation clearance processes.

Skills

Math skills

Communication

Organizational skills

Managerial skills

Education

Bachelor’s degree in a job-related field

Tools

MS Word

Excel

Access

Job description

Please see Special Instructions for more details.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by November 13, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

Health and Life Insurance
Retirement Programs
Paid Tuition
13 Paid Holidays (including an extended December holiday)
Professional Development Opportunities

Anticipated Hiring Range Salary commensurate with qualifications.

Location of Vacancy

Part/Full Time

Part/Full Time Full Time

Hours per Week 37.5

Work Schedule

Standard schedule is Monday-Friday from 8:30 a.m. to 5:00 p.m. with one hour for lunch.
Must be willing to work a flexible schedule to meet the needs of the department.

Basis

Basis 12 months

Job Search Category

Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Posting Summary Logo Posting Number STA00735PO26 Job Family Enrollment Management Job Function Student Services USC Market Title Student Services Program Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/132669 Job Level P0 - Professional Business Title (Internal Title) Student Service Program Coordinator Campus Columbia Work County Richland College/Division College of Arts and Sciences Department CAS Psychology State Pay Range G06 USC Market Range MRC - $41,073 $50,315 $59,556 Anticipated Hiring Range Salary commensurate with qualifications.

Standard schedule is Monday-Friday from 8:30 a.m. to 5:00 p.m. with one hour for lunch.
Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months

Job Search Category Administrative

About USC

About University of South Carolina

Veterans' Preference Statement The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description Advertised Job Summary The Associate Graduate Student Coordinator provides administrative and student-services support for the Department of Psychology’s doctoral programs. Under the supervision of the Graduate Student Coordinator, this position manages student hiring and advisement, tuition abatements, prospective student applications, progression and graduation clearance documents, and alumni tracking. The position serves as a liaison between the department and the Graduate School and supports the development and administration of program policies and procedures. This role helps ensure the doctoral programs remain in compliance with American Psychological Association, University, and Graduate School requirements.

Job Related Minimum Required Education and Experience

Requires a bachelor’s degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications

Experience with student services.
Knowledge of USC operating systems and USC policies and procedures.

Knowledge/Skills/Abilities

Strong math skills. Excellent oral and written communication skills.
Excellent organizational and managerial skills.
Knowledge of MS Word operating systems and database management including Access and Excel.

Job Duties

Job Duty Coordinates admissions tracking including responding to inquiries, updating admissions webpages, organizing open houses, visiting days, admission letter dissemination, compiling demographic data to assist with recruitment efforts, and closing out applications in admissions system. Essential Function Yes Percentage of Time 15% Job Duty Under supervision of the Graduate Coordinator, the Assoc Graduate Coordinator will lead all alumni relations activities including developing and maintaining a system and strategies to best track and communicate with alumni from our graduate program. Essential Function Yes Percentage of Time 10% Job Duty Assists the Graduate Coordinator with hiring graduate students who are filling Teach Assistant and Graduate Teaching department lines and other full-time university sponsored roles, and processing their associated tuition abatements. Assists the Graduate Director and Graduate Coordinator with Teaching Assistant assignments. Essential Function Yes Percentage of Time 25% Job Duty Assists the Graduate Coordinator in a student advisement of degree progression including updating student file notes through the departmental tracking database using DegreeWorks, completing milestone paperwork, and the graduation clearance process. Organizes student files, helps conduct checks for completion, and interfaces with graduate student faculty mentors to collect missing documents. Follows and ensures compliance with federal state and University policies and procedures. Essential Function Yes Percentage of Time 25% Job Duty Coordinates the logistics of visiting prospective graduate students to include processing travel, receipts, etc. Assist incoming students with first year course requirements and registration and inform students of their fiscal responsibilities with respect to fees, etc. Informa all students of any relevant fellowship opportunities. Submit nominations for prospective students to receive Graduate School awards. Processes student awards through the financial aid office. Essential Function Yes Percentage of Time 10% Job Duty Assist in formulating agenda items and take minutes at various committee and program meetings. Improves and regularly updates the Psychology Graduate Program website pages, interfaces with Psychology Student Advisory Board to relay important information about deadlines and opportunities and gathers graduate student achievements to display on the informational screens and in our newsletters. Essential Function Yes Percentage of Time 10% Job Duty Contribute to the success of the Department of Psychology and the College of Arts and Sciences by performing all other duties as assigned. Essential Function Yes Percentage of Time 5% Job Duty

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Posting Detail Information Number of Vacancies 1 Desired Start Date 11/01/2026 Job Open Date 09/29/2026 Job Close Date 11/13/2026 Open Until Filled No Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance
Retirement Programs
Paid Tuition
Dependent Scholarships
Annual Leave
Sick Leave
13 Paid Holidays (including an extended December holiday)
Paid Parental Leave
Professional Development Opportunities

EEO Statement The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have at least a Bachelor's Degree in a job-related field and no prior work experience, which may be substituted by an equivalent combination of job-related certification, training, education, and/or experience?
- Yes
- No

Required Documents