Graduate Coordinator

PeopleAdmin, Inc.

Columbia (SC)

On-site

USD 49,000 - 56,000

Full time

14 days+

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Benefits offered by this job

Health and Life Insurance

Retirement Programs

Paid Tuition

Dependent Scholarships

Annual Leave

Sick Leave

13 Paid Holidays

Paid Parental Leave

Professional Development Opportunities

Job summary

University of South Carolina seeks a Graduate Coordinator in the Psychology Department to manage daily operations of the Graduate Student Services Office. Responsibilities include student hiring, financial management, tuition abatements, and coordinating program schedules and graduation tasks.

You will liaise with Graduate School to ensure compliance with APA accreditation standards and university policies while maintaining timely data reports and student records.

Qualifications

Bachelor’s degree in a job-related field and 2+ years of related experience.
Experience with student services, course scheduling, and data reporting.
Knowledge of federal, state and university policies and procedures.

Responsibilities

Advises the graduate program director and faculty on Graduate School regulations.
Creates departmental admission files and applicant spreadsheets for four graduate programs.
Coordinates milestones, course scheduling, and graduation paperwork.
Coordinates APA accreditation activities and prepares required reports.
Coordinates graduate student assistantships and outside contracts.
Supports graduate recruiting efforts and new student orientation.

Skills

Communication skills

Organizational skills

Management skills

Education

Bachelor’s degree in a related field

Tools

MS Word

Excel

Access

Job description

Please see Special Instructions for more details.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by April 12, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

Health and Life Insurance
Retirement Programs
Paid Tuition
13 Paid Holidays (including an extended December holiday)
Professional Development Opportunities

Click here to learn more about why you should work at USC.

Work schedule is Monday through Friday from 8:30 a.m. to 5:00 p.m. with one hour for lunch.
Must be willing to work a flexible schedule to meet the needs of the department.

Basis

Basis 12 months

Job Search Category

Job Search Category Student Services

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Posting Summary Logo Posting Number STA00098PO26 Job Family Enrollment Management Job Function Student Services USC Market Title Student Services Program Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/132678 Job Level P2 - Professional Business Title (Internal Title) Graduate Coordinator Campus Columbia Work County Richland College/Division College of Arts and Sciences Department CAS Psychology State Pay Range G08 USC Market Range MRE - $48,726 $59,689 $70,653 Anticipated Hiring Range $48,726 - $56,000 Location of Vacancy Columbia, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule

Work schedule is Monday through Friday from 8:30 a.m. to 5:00 p.m. with one hour for lunch.
Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Student Services About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Veterans' Preference Statement The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities. Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding. Position Description Advertised Job Summary Under the limited supervision of the Psychology Department Chair and the Graduate Program Director, this position manages the daily operations of the Psychology Graduate Student Services Office. Primary responsibilities of the position include student hiring and financial management and advisement., tuition abatements, coordination of the graduate program course schedule, providing assistance to concentration directors in regards to APA accreditation, curriculum requirements, student applications, progression, and graduation requirements and compiling student data into reports when requested. The Psychology Department offers a Ph.D. in Psychology with four concentrations: Cognitive & Neural Science, School Psychology, Clinical Community Psychology and Quantitative Psychology. This position functions as a liaison between the department and the Graduate School and helps develop and administer policies and procedures for the doctoral program to ensure conformance with the American Psychological Association, the University and Graduate School requirements. Job Related Minimum Required Education and Experience

Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications

Experience with student services, coordination of course scheduling, skills in collecting and summarizing student data, and compliance with federal, state and university policies and procedures.

Knowledge/Skills/Abilities

Excellent oral and written communication skills. Excellent organizational and managerial skills.
Knowledge of MS Word operating systems and database management including Access and Excel.

Job Duties Job Duty Advises the graduate program director and faculty members of all Graduate School regulations and serves as liaison for interactions with the Graduate School. Creates departmental admission files and detailed applicant spreadsheets for each of the four graduate programs in the Psychology Department. Coordinates procedures to ensure timely completion of milestones and submission of paperwork. Coordinates Graduate student seminars and defenses. Conducts the Graduation Clearance process and informs all students of deadlines as well as details for graduation day. Completes annual advising sessions with all graduate students to document progress to degree. Follows and ensures compliance with federal state and University policies and procedures. Essential Function Yes Percentage of Time 30 Job Duty Coordinates and assist with the American Psychological Association ( APA ) accreditation process for the Clinical-Community and School Psychology Graduate Programs. Prepares and responds to all requests for reports concerning student information, completes annual report with website updates, maintains data for APA accreditation, conducts research and analysis, and prepares reports as requested by American Psychological Association, National Research Consortium, National Research Council/National Institutes of Health, along with reports requested by the Dean. Essential Function Yes Percentage of Time 25 Job Duty Coordinates and processes the graduate student assistantships and outside student contracts. Hires students by using the online student hiring system. Coordinates the assignment of the Graduate Assistants to Teaching Assistant, Research Assistant, and Graduate Teaching in coordination with the Graduate Director. Coordinates the scheduling of all graduate level classes for the graduate programs for each semester. Processes tuition abatements, process externship contracts for approval by legal services, and work with bursar’s office to ensure payment of externship contracts. Essential Function Yes Percentage of Time 20 Job Duty Assists the Graduate Director with graduate student recruitment efforts. Coordinates the logistics of visiting prospective graduate students to include processing travel, receipts, etc. Assist students with course requirements and registration and informs students of their fiscal responsibilities with respect to fees, etc. Inform all students of any relevant fellowship or scholarship opportunities. Submit nominations for prospective students to receive Graduate School awards. Processes student awards through the financial aid office. Essential Function Yes Percentage of Time 10 Job Duty Edits and updates program information. Ensures that all program and course material is current based on Graduate School and Department requirements. Update student handbooks prior to entry of each new graduate cohort and post on the websites. Essential Function Yes Percentage of Time 5 Job Duty Assist in formulating agenda items and take minutes at various committee and program meetings. Responds to all outside requests for information regarding admission to the graduate programs in the Psychology Department. Coordinates and plans new student orientation and prospective student open house. Essential Function Yes Percentage of Time 5 Job Duty Contribute to the success of the Department of Psychology and the College of Arts and Sciences by performing all other duties as assigned. Essential Function Yes Percentage of Time 5 Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Posting Detail Information Number of Vacancies 1 Desired Start Date 03/16/2026 Job Open Date 02/26/2026 Job Close Date 04/12/2026 Open Until Filled No Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by April 12, 2026. The University of South Carolina offers a valuable benefits package including but not limited to:

Health and Life Insurance
Retirement Programs
Paid Tuition
Dependent Scholarships
Annual Leave
Sick Leave
13 Paid Holidays (including an extended December holiday)
Paid Parental Leave
Professional Development Opportunities

Click here to learn more about why you should work at USC . Quicklink for Posting https://sc-sb.peopleadmin.com/postings/202747 EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have at least a Bachelor's Degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
- Yes
- No

Required Documents

Cover Letter

Resume

List of References and Contact Information

Optional Documents