Student Records Supervisor

Adams and Associates, Inc.; Exeter (RI); On-site; USD 42,000 - 64,000; Full time

Job summary

Exeter Job Corps Center is seeking a Student Records Supervisor to maintain accuracy and completeness of student records and schedules with the support of a Records Clerk. The role oversees all Records staff, ensures timely submission of reports, and assists students with pay, leave, schedules and travel.

Strong privacy compliance and accountability focus are essential in this position. The ideal candidate has at least two years in records supervision, computer literacy, and proficiency with

Qualifications

• High School Diploma or equivalent required; degree or certification preferred.
• Two or more years of supervisory experience in records keeping or admin support preferred.
• Must be proficient with spreadsheet and word processing applications.

Responsibilities

• Supervises all Records staff.
• Ensures integrity of all student-related actions, accountability and performance outcomes.
• Directs the Student Records function through planning, scheduling, training and supervision.
• Maintains accurate and complete student records to facilitate timely reporting (e.g., morning/weekly reports, leave records, enrollment and pay).
• Assists students on pay and clothing allowances, leave, class schedules and travel/transportation matters.
• Ensures accurate reconciliation of Government-provided travel per DOL guidelines.
• Ensures privacy and confidentiality regulations are followed.
• Acts as Center's Accountability Officer for monitoring student accountability and documentation.
• Performs other duties as assigned.

Skills

Computer literacy

Spreadsheet

Word processing

Education

High School Diploma or equivalent

Degree or certification in a relevant field

Tools

Microsoft Excel

Microsoft Word

Job description

EXETER JOB CORPS IS HIRING!!!The Student Records Supervisor is responsible for the maintenance, accuracy and completeness of student records and schedules with the assistance of the Student Records Clerk.WHAT IS EXETER JOB CORPS ACADEMY?We support the Job Corps program’s mission to teach eligible young people the skills they need to become employable and independent and place them in meaningful jobs or further education. Our center specializes in Culinary Arts, Welding, Electronics Engineering, and Clinical Medical Assistant training.WHY WORK FOR US?-Highly competitive pay and exceptional health benefits-Onsite cafeteria with delicious prepared food options designed and cooked by our talented culinary students and staff – only $2.50 per meal!!!-Fully equipped gymnasium with basketball hoops-State-of-the-art workout room with free weights, ellipticals, and nautilus equipment-A beautiful 22-acre campus, ideal for lunchtime walks-Located less than 10 minutes from the highway-Courteous, team-oriented staffEMPLOYMENT AT EXETER JOB CORPSEmployment at Exeter Job Corps is contingent upon successful completion of a criminal background check, employment verification, education verification, and motor vehicle record search.Supervises all Records staff.Overall responsibility to ensure the integrity of all student-related actions, accountability and performance outcomes.Supervises the Student Records function through effective planning, scheduling, training and staff supervisionEnsures the accurate and complete maintenance of student records to facilitate the timely submission of required reports (i.e. morning report, weekly report, leave records, allotments, enrollment and pay).Assists students on matters relating to pay and clothing allowances, leave, class schedules and travel/transportation.Ensures accurate and timely reconciliation of Government provided travel per DOL guidelines.Ensures compliance with all privacy and confidentiality regulationsServes as the Center's Accountability Officer by monitoring student accountability issues and documentation, i.e., morning attendance check and serialized register while ensureing the accuracy and integrity of accountability documentationOther duties as assigned.High School Diploma or equivalent required, degree or certification from an accredited or relevant certified training program or school preferred.Two or more years of related supervisory experience in records keeping, administrative support and electronic records preferred.Computer literacy and proficiency in spreadsheet and word processing applications required.“Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.