Student Records Specialist

Dougherty County School System; United States; On-site; USD 32,000 - 48,000; Full time

Job summary

The Dougherty County School System seeks a Records Clerk to manage and maintain student records for Sherwood Acres and Alice Coachman Elementary. The role supports teachers and administrators, coordinates with families, and ensures compliance with state and federal regulations on student information.

The position emphasizes accurate data entry, confidentiality, and efficient records management to support a positive educational environment within the DCSS.

Qualifications

• Diploma in Business Office Technology or equivalent.
• Three years of clerical experience in a school office or related setting.
• Experience working with sensitive information regarding students.
• Experience in Microsoft and Google Suites applications.
• Such alternatives to the above qualifications as the Superintendent and the Board may find appropriate.

Responsibilities

• Greets and interacts professionally with students, staff, parents, teachers, administrators, and the public.
• Provides comprehensive secretarial and clerical support to building administrators.
• Answers and routes telephone calls, takes accurate messages, and ensures timely responses.
• Enrolls new students, creates cumulative folders, and requests academic records from previous schools.
• Maintains student discipline records, processes, and sorts report cards for the entire school.
• Inputs student information for transfers both within and outside the district accurately and efficiently.
• Assists in the smooth functioning of office operations by offering clerical support as needed.
• Aids teachers in preparing instructional materials and classroom resources.
• Trains to perform the duties of the Office Manager to ensure continuity of operations.
• Performs additional tasks as assigned by the supervisor to support school operations.

Skills

Clerical experience

Sensitive information handling

Excellent communication

Organizational skills

Education

Diploma in Business Office Technology

Tools

Microsoft Office

Google Workspace

Job description

The Dougherty County School System seeks a Records Clerk to manage and maintain student records for Sherwood Acres and Alice Coachman Elementary. The role supports teachers and administrators, coordinates with families, and ensures compliance with state and federal regulations on student information.

The position emphasizes accurate data entry, confidentiality, and efficient records management to support a positive educational environment within the DCSS.