Student Attendance Specialist

Dougherty County School System; Audubon (GA); On-site; USD 30,000 - 48,000; Full time

Job summary

The Attendance Clerk at Dougherty County School System provides comprehensive clerical and administrative support to ensure accurate attendance data, enrollment processing, and confidential records management in a school setting. This role serves students, parents, and staff with professional service while maintaining FERPA compliance.

Responsibilities include daily attendance entry, records requests, report cards processing, and front office support to administrators and teachers in a

Qualifications

• Diploma in Business Office Technology or equivalent.
• Minimum of two (2) years of clerical experience in a school office or related setting.
• Experience handling sensitive and confidential student information.
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Knowledge of student information systems is preferred.

Responsibilities

• Greets and interacts effectively with students, parents, staff, and the general public using professionalism, tact, and good judgment;
• Provides clerical and secretarial support to school administrators and staff as assigned;
• Receives, screens, and routes incoming telephone calls; takes accurate messages and provides information when appropriate;
• Maintains accurate daily attendance records, including data entry, verification, and reporting;
• Follows up on attendance discrepancies and communicates with parents/guardians regarding absences and documentation;
• Enrolls new students, prepares cumulative folders, and requests records from previous schools;
• Processes student withdrawals and transfers in accordance with district procedures;
• Inputs and updates student information for transfers within and outside the school system;
• Maintains and organizes student discipline records and related documentation;
• Assists with the preparation, processing, and distribution of report cards and other student records;
• Supports teachers and staff by assisting with instructional materials and clerical tasks as needed;
• Maintains filing systems (electronic and paper) to ensure accessibility and compliance;
• Assists in ensuring smooth and efficient front office operations by providing clerical support where needed;
• Adheres to all district policies, procedures, and confidentiality requirements (including FERPA guidelines);
• Performs other duties and responsibilities as assigned by the supervisor.

Skills

Verbal & written communication

Organizational skills

Data management

Multitasking

Teamwork

Independent work

Office equipment

Education

Diploma in Business Office Technology

2+ years clerical experience in school setting

Experience handling sensitive student information

Knowledge of student information systems (preferred)

Tools

Microsoft Office Suite

Google Workspace

Job description

The Attendance Clerk at Dougherty County School System provides comprehensive clerical and administrative support to ensure accurate attendance data, enrollment processing, and confidential records management in a school setting. This role serves students, parents, and staff with professional service while maintaining FERPA compliance.

Responsibilities include daily attendance entry, records requests, report cards processing, and front office support to administrators and teachers in a