Attendance Clerk

Applitrack; Audubon (GA); On-site; USD 30,000 - 48,000; Full time

Job summary

The Attendance Clerk at Dougherty County School System provides comprehensive clerical and administrative support to ensure accurate attendance data, enrollment processing, and confidential records management in a school setting. This role serves students, parents, and staff with professional service while maintaining FERPA compliance.

Responsibilities include daily attendance entry, records requests, report cards processing, and front office support to administrators and teachers in a

Qualifications

• Diploma in Business Office Technology or equivalent.
• Minimum of two (2) years of clerical experience in a school office or related setting.
• Experience handling sensitive and confidential student information.
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Knowledge of student information systems is preferred.

Responsibilities

• Greets and interacts effectively with students, parents, staff, and the general public using professionalism, tact, and good judgment;
• Provides clerical and secretarial support to school administrators and staff as assigned;
• Receives, screens, and routes incoming telephone calls; takes accurate messages and provides information when appropriate;
• Maintains accurate daily attendance records, including data entry, verification, and reporting;
• Follows up on attendance discrepancies and communicates with parents/guardians regarding absences and documentation;
• Enrolls new students, prepares cumulative folders, and requests records from previous schools;
• Processes student withdrawals and transfers in accordance with district procedures;
• Inputs and updates student information for transfers within and outside the school system;
• Maintains and organizes student discipline records and related documentation;
• Assists with the preparation, processing, and distribution of report cards and other student records;
• Supports teachers and staff by assisting with instructional materials and clerical tasks as needed;
• Maintains filing systems (electronic and paper) to ensure accessibility and compliance;
• Assists in ensuring smooth and efficient front office operations by providing clerical support where needed;
• Adheres to all district policies, procedures, and confidentiality requirements (including FERPA guidelines);
• Performs other duties and responsibilities as assigned by the supervisor.

Skills

Verbal & written communication

Organizational skills

Data management

Multitasking

Teamwork

Independent work

Office equipment

Education

Diploma in Business Office Technology

2+ years clerical experience in school setting

Experience handling sensitive student information

Knowledge of student information systems (preferred)

Tools

Microsoft Office Suite

Google Workspace

Job description

The Attendance Clerk is responsible for providing comprehensive clerical and administrative support to ensure the accurate recording, monitoring, and reporting of student attendance data. This position plays a critical role in supporting daily school operations by maintaining student records, assisting with enrollment and withdrawal processes, and ensuring compliance with district, state, and federal attendance policies. The Attendance Clerk serves as a key point of contact for students, parents, staff, and the community, delivering professional customer service while handling sensitive and confidential information with discretion. This role requires strong organizational, communication, and data management skills, as well as the ability to work independently with minimal supervision while prioritizing multiple tasks in a fast-paced school environment.

MINIMUM QUALIFICATIONS:

• Diploma in Business Office Technology or equivalent;
• Minimum of two (2) years of clerical experience in a school office or related setting;
• Experience handling sensitive and confidential student information;
• Proficiency in Microsoft Office Suite and/or Google Workspace;
• Knowledge of student information systems is preferred;
• Such alternatives to the above qualifications as the Board may find appropriate.

SKILLS AND ABILITIES:

• Strong verbal and written communication skills with the ability to interact professionally with diverse groups;
• Excellent organizational and time-management skills with attention to detail;
• Ability to collect, sort, prepare, scan, and maintain documents for efficient recordkeeping;
• Ability to maintain accurate, up-to-date, and confidential records in compliance with policies;
• Ability to multitask and prioritize duties in a fast-paced environment;
• Working knowledge of office equipment and standard clerical procedures;
• Ability to work independently and as part of a team.

PERFORMANCE RESPONSIBILITIES:

• Greets and interacts effectively with students, parents, staff, and the general public using professionalism, tact, and good judgment;
• Provides clerical and secretarial support to school administrators and staff as assigned;
• Receives, screens, and routes incoming telephone calls; takes accurate messages and provides information when appropriate;
• Maintains accurate daily attendance records, including data entry, verification, and reporting;
• Follows up on attendance discrepancies and communicates with parents/guardians regarding absences and documentation;
• Enrolls new students, prepares cumulative folders, and requests records from previous schools;
• Processes student withdrawals and transfers in accordance with district procedures;
• Inputs and updates student information for transfers within and outside the school system;
• Maintains and organizes student discipline records and related documentation;
• Assists with the preparation, processing, and distribution of report cards and other student records;
• Supports teachers and staff by assisting with instructional materials and clerical tasks as needed;
• Maintains filing systems (electronic and paper) to ensure accessibility and compliance;
• Assists in ensuring smooth and efficient front office operations by providing clerical support where needed;
• Adheres to all district policies, procedures, and confidentiality requirements (including FERPA guidelines);
• Performs other duties and responsibilities as assigned by the supervisor.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS:

• Ability to stand, walk, and move throughout the classroom for extended periods of time;
• Ability to occasionally lift or move instructional materials and classroom supplies (up to approximately 25 pounds);
• Ability to bend, stoop, kneel, and assist young students as needed;
• Work is performed primarily in a classroom environment with moderate noise levels typical of a school setting;
• Requires frequent interaction with students, staff, and families throughout the school day.

REPORTS TO: Principal

SALARY RANGE:

Competitive salary and excellent benefits package, in accordance with the DCSS Compensation Guide

APPLICATION DEADLINE:

Applications will be reviewed upon submission. To ensure consideration, please submit all required application materials by July 29, 2026.

THE DOUGHERTY COUNTY SCHOOL SYSTEM DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN, OR DISABILITY.

The System reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations.

About Us:

The Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 22 schools (14 elementary, 4 middle, 3 high schools, and 1 alternative middle/high school), 4 learning centers, and the Commodore Conyers College & Career Academy. All schools are accredited by Cognia. The DCSS offers a competitive salary and benefits package.
The Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River, and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University and Albany Technical College. Notable points of interest include the Albany Museum of Art, the Flint RiverQuarium, the Albany Civil Rights Institute, the Parks at Chehaw, Radium Springs Gardens, and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches.
Important Note: This document provides descriptive information about the above Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.