Student Records Manager

Equus; Dayton (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Equus Workforce Solutions in Dayton, OH, seeks a Records Center Supervisor to monitor the Center's Records department, ensure communications with recruiters and the DOL to meet contractual requirements, and maintain data integrity daily.

Responsibilities include ensuring accuracy of student data in Data Five and CIS, assigning new students and coordinating travel via Oasis, managing student records, and preparing weekly and monthly reports while safeguarding records and promoting a respectful,

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• Minimum of three years of related experience.
• One to two years of supervisory experience.
• Experience working with youth.
• Valid driver’s license in the state of employment with an acceptable driving record.

Responsibilities

• Monitor operations of the Center's Records department and coordinate with recruiters and DOL.
• Ensure daily accuracy of student data in Data Five and the CIS system.
• Assign new students and schedule travel through Oasis System.
• Administer student records in accordance with PRH.
• Compile weekly termination reports and center operations data.
• Coordinate collection of all student records upon termination.
• Oversee transportation for leave, transfers, and termination.
• Respond to inquiries about student pay and allowances.
• Maintain records in sequential order and audit-ready format.
• Maintain accountability of staff, students, and property; uphold safety.

Skills

Supervisory experience

Youth services experience

Data entry accuracy

Attention to detail

Education

High School Diploma or GED

Associate degree preferred

Tools

Data Five system

CIS system

Oasis System

OMS Data

Job description

Company Description

Our Job Corps programs provide life-changing services that help young people succeed in school, obtain good jobs, excel in their chosen fields, and serve as contributing members of their communities. We accomplish this through an intense commitment to safety, quality service, excellence, and partnerships.

Job Description

Monitors the operations of the Center's Records department. Ensures communication with recruiter and DOL to maintain contractual requirements of on-board strength.

• Ensure the accuracy of student data into the center's Data 5 system and the CIS system daily.
• Assign new students and schedule travel through Oasis System.
• Administers student records in accordance with PRH.
• Compile weekly termination reports and data for the center operations reports.
• Coordinate the collection of all student records upon termination including sealed confidential records.
• Oversee the transportation for all types of leave, transfers, and termination.
• Reconciles OMS Data to assure Data Five and SPAMIS are correct.
• Responds to student and staff inquiries concerning student pay and allowance routinely and timely.
• Records are maintained in sequential order.
• Records reflect quality by maintaining all information in a systematic format for easy review and audit.
• Publishes the student morning/status report daily.
• Maintains accurate tracking and accountability of student clothing allowances.
• Schedules transportation for student winter break.
• Maintains accountability and control of bus tickets and other student transportation.
• Assesses personnel needs and works with the Human Resources department to screen and interview potential staff. Recommends promotions, transfers, and merit evaluations within the department. Conducts and prepares performance appraisals.
• Clearly communicates and consistently models appropriate CSS and employability skills.
• Maintains accountability of staff, students, and property.
• Adheres to safety practices in all areas of responsibility.
• Fosters and sustains a conducive environment at the center, ensuring it remains free from harassment, intimidation, and disrespect, thereby ensuring a safe space for both staff and students to engage in work and learning.

Qualifications

• High School Diploma or GED required. Associate degree preferred.
• Minimum of three years of related experience.
• One to two years of supervisory experience.
• Experience working with youth.
• A valid driver's license in the state of employment with an acceptable driving record.

Additional Information

All your information will be kept confidential according to EEO guidelines.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.