Program Coordinator - EEC

UT Tyler; Arlington (TX); Hybrid; USD 38,000 - 48,000; Full time

Job summary

The University of Texas at Arlington seeks a capable program administrator to coordinate and manage assigned programs, projects, and events. You will act as the primary contact for stakeholders, ensure compliance, and support data-driven improvements across operations.

Hybrid work eligibility applies; candidates should be prepared for in-office work three days per week and occasional travel for multi-day events. A Bachelor's degree or equivalent experience is required.

Qualifications

• Bachelor’s degree in a related field OR four (4) years of an equivalent combination of relevant education and experience.
• Strong communication, organizational, and time-management skills.
• Proficiency in Microsoft Office and the ability to learn program-specific systems.

Responsibilities

• Coordinates day-to-day operations for assigned programs, projects, courses, events, or initiatives.
• Assists with planning, scheduling, implementation, and monitoring of conference activities to meet budgets, goals, objectives, and timelines.
• Serves as a primary point of contact for participants, clients, instructors, vendors, partners, advisory boards, and other stakeholders.
• Maintains program records, files, databases, reports, and supporting documentation.
• Assists with budget preparation and tracking, purchasing, and resource allocation.

Job description

The annual salary for this position ranges from $37,600 to $47,999. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required:

• Resume
• References (minimum of three)

Purpose of Position

Coordinates and administers assigned programs, projects, and operational activities in support of Extension and Extended Campus initiatives. Serves as the primary point of contact for program participants, clients, instructors, vendors, and other stakeholders. Coordinates logistics, communications, records management, reporting, and resource utilization to ensure successful program delivery and compliance with university, departmental, and regulatory requirements. Supports ongoing program improvement through data collection, analysis, and customer service.

Essential Functions

• Coordinates day-to-day operations for assigned programs, projects, courses, events, or initiatives.
• Assists with planning, scheduling, implementation, and monitoring of conference activities to ensure programs meet established budgets, goals, objectives, and timelines.
• Serves as a primary point of contact for participants, clients, instructors, vendors, partners, advisory boards, and other stakeholders.
• Responds to inquiries, both written and verbal, provides information and support, and facilitates communication to ensure effective service delivery and positive stakeholder relationships.
• Maintains program records, files, databases, reports, and supporting documentation.
• Monitors data accuracy and completeness and assists in ensuring compliance with university policies, program requirements, and applicable regulations.
• Coordinates program resources, materials, equipment, inventory, facilities, registrations, and other operational needs.
• Assists with budget preparation and tracking, purchasing, and resource allocation to support program objectives.
• Assists with the selection of key suppliers, negotiates and coordinates the execution of contracts in compliance with university guidelines, and serves as a valued advisor to clients in analyzing and recommending the most productive, cost-effective venues and formats for events and conferences.
• Collects, compiles, and analyzes program data and feedback.
• Assists with the preparation of reports and recommends process improvements to enhance operational efficiency, customer experience, and program effectiveness.
• Provides regular updates to Division management regarding the overall status of events and the corresponding fiscal viability of the program.
• Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree in a related field OR four (4) years of an equivalent combination of relevant education and experience.

Preferred Qualifications

• Experience coordinating programs, projects, events, training, outreach, or educational initiatives.
• Experience working with budgets, reporting, databases, or customer relationship management (CRM) systems.
• Experience in higher education, continuing education, workforce development, or related industries.

Knowledge, Skills & Abilities

• Knowledge of administrative support, program operations, and customer service practices.
• Strong communication, organizational, and time-management skills.
• Proficiency in Microsoft Office and the ability to learn program-specific systems.
• Ability to coordinate multiple tasks, maintain accurate records, and provide responsive customer service.
• Ability to exercise sound judgment in resolving routine issues and work effectively both independently and collaboratively.
• Ability to lift and move objects (boxes, containers, etc. up to 15 pounds).
• Ability to stand, bend, and perform repetitive movements as needed.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm.
• Hybrid eligible.
• Must work in office three (3) days a week.
• Occasional overnight travel and non-standard work hours to execute multi‑day events.

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5553 or email [e-mail] .