Student Organization Assistant

University of Wisconsin-Milwaukee; Milwaukee (WI); On-site; USD 16,531 - 24,796; Part time

Job summary

A major university in Milwaukee is seeking a Student Organization Assistant to support nearly 300 student organizations. This role involves coordinating communications, assisting with registration processes, and providing training on the online system. Candidates should be currently enrolled students with a GPA of 2.75 or higher, able to work independently, and possess strong communication skills. Some evening and weekend hours may be required.

Qualifications

• Must have a 2.75 GPA or higher.
• Demonstrate responsibility and commitment to confidentiality.
• Ability to learn about student activities and organizations.

Responsibilities

• Coordinate communications with student organizations.
• Assist with the registration process for organizations.
• Provide training on the org online system.

Skills

Responsibility

Independent Work

Confidentiality

Customer Service Commitment

Communication Skills

Microsoft Office Proficiency

Education

Currently enrolled UW-Milwaukee student

Tools

Microsoft Excel

Job description

Student Involvement is seeking a UWM student to serve in the Student Organization Assistant position. The Student Organization Assistant supports nearly 300 student organizations by facilitating administrative processes, maintaining the organization online system, and providing direct assistance to student leaders, faculty, and staff. This position has daily communication with students in student organizations. This position plays a key role in ensuring the efficient operation of student organization programs and the successful engagement of the campus community through PantherOrgs online platform.

Essential Functions

Student Organization Support

• Coordinate communications, sign-ups, confirmations, and information sharing with student organizations.
• Assist new and reactivating organizations with the registration process.
• Collaborate with the Assistant Director of Student Organizations to implement the annual fall renewal process, including collection and verification of registration forms, officer contracts, and membership enrollment.
• Review, verify, and update organizational profiles and data in the system.
• Compose correspondence and compile data for reports.
• Support student involvement initiatives, including the Involvement Fair and Student Organization Conference Night.

Org Online System (PantherOrgs) Administration and Training

• Provide training to students, faculty, and staff on the use of the org online system.
• Develop and update instructional materials, including videos and online resources.
• Offer additional training sessions tailored to specific features or user groups.
• Attend webinars and assist with implementing software updates or new features.
• Serve as a peer educator and subject matter expert, assisting users with troubleshooting and best practices.
• Maintain accurate and current system content, including events, forms, and images.

Other duties: Some evening and weekend hours are required to support major campus events sponsored by Student Involvement such as Student Organization Conference Night and various Fall Welcome events.

Qualifications

• Must be a currently enrolled UW-Milwaukee student with a 2.75 GPA or higher.
• Candidates must demonstrate a high level of responsibility, the ability to work independently, an appreciation for confidentiality and security of sensitive information, and a strong commitment to diversity and customer service.
• Knowledge of and/or willingness to learn about the operations and services of student activities and student organizations.
• Ability to communicate in a clear, courteous, and professional manner over email, in-person, or with colleagues.
• Proficiency and working knowledge of Microsoft Office (particularly Excel).