Student Office Assistant

Illinois State University; Normal, Northern (IL, KY); Hybrid; USD 10,745,000 - 21,491,000; Full time

Benefits offered by this job

403(b) Plan

Job summary

Illinois State University in Normal, IL seeks a Student Office Assistant to support the Dean's Suite with front desk reception, clerical tasks, and campus errands. This role requires high confidentiality and professionalism, with strong Excel and Word skills.

The student will interact with administration and staff at all levels and must be comfortable with Excel, Word, and Outlook. Responsibilities include greeting visitors, copying, scanning, filing, typing/data entry, creating

Qualifications

• Must be proficient with Excel and Microsoft Word.
• Experience with Excel, Word, and Outlook.
• Excellent confidentiality and professionalism required.

Responsibilities

• Front office reception for the Dean's Suite and visitors.
• Perform general clerical duties: copying, scanning, filing, typing/data entry.
• Create documents/spreadsheets and run campus errands as assigned.

Skills

Excel

Word

Outlook

Job description

Title: Student Office Assistant
Employee Classification: Stdt Office Asst
Division Name: Academic Affairs
Department: Mennonite College of Nursing

Job Summary

Student will work with the Dean's Suite staff helping with front office reception, general clerical duties, and other duties as assigned. Working in this area demands a high level of confidentiality, professionalism, and discretion. This person will be interacting with administration and staff at all levels. Student needs to be very comfortable and proficient with Excel and Microsoft Word. The ideal candidate for this position will have experience working with:

• Excel, Word, and Outlook
• Basic office equipment

Duties will include but are not limited to being the first point of contact for the Dean's office greeting and assisting visitors, copying, scanning, filing, typing/data entry, creating documents/spreadsheets, running errands on campus, and other duties as assigned.

Because of the nature of the work, nursing students are not qualified for the position.

Additional Information

Student employees are eligible to participate in the University’s 403(b) Plan. More information can be found here.

Pay Rate

$15.00/hour

Work Hours

10-20 hours per week. Schedule will vary depending on needs of the unit and student's class schedule.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

• Effectively communicate on a daily basis.

Proposed Starting Date

As soon as possible

Required Applicant Documents

Resume & Work Availability

Contact Information for Applicants

Lissa Bevins
[e-mail]

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at [phone]. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at [phone].