Student Financial Aid Officer

Pima Medical Institute; Seattle, Northern (WA, KY); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Employee ownership

Job summary

Pima Medical Institute in Seattle, WA, is seeking a detail-oriented Financial Aid Officer for our on-site campus. This full-time role combines counseling with compliance to guide students through the institutional and federal financial aid process.

You will assess needs, determine eligibility for Title IV funds, process ISIRs, verify documentation, and ensure accurate packaging prior to matriculation. Collaboration with Admissions and Veteran funding programs is essential.

Qualifications

• Education: HS diploma or equivalent; associate degree preferred.
• Experience in Title IV financial aid administration or high-volume compliance.
• Strong communication and empathy for sensitive financial conversations.
• Excellent data entry accuracy in a fast-paced setting.

Responsibilities

• Counsel students and assess financial aid eligibility for Title IV programs.
• Process ISIRs, verify documents, and ensure compliance.
• Coordinate with Admissions and Veterans programs as needed.
• Maintain accurate financial aid records and respond to student questions.

Skills

Communication & empathy

Detail-oriented

Time management

Interpersonal skills

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Excel

Outlook

Student Information Systems

Job description

Financial Aid Officer (Full-Time)Location: Seattle, WA (Seattle Campus) | On-SiteSchedule: Monday – FridayDepartment: Financial AidCompensation: $24.96 – $29.96 per hour

Financial Aid Officer (Full-Time)

Location: Seattle, WA (Seattle Campus) | On-Site

Schedule: Monday – Friday

Department: Financial Aid

Compensation: $24. 96 – $29. 96 per hour

Position Summary

Students don’t just need a financial aid form processed. They need someone who can untangle the knot, ask the right questions, and confidently say, "Here’s how we make this work."

If you thrive on solving financial puzzles, care deeply about removing barriers to education, and can hold firm numbers and human empathy in the same conversation, this is your role! Pima Medical Institute is seeking a detail-oriented, empathetic Financial Aid Officer to join our Seattle campus team. In this high-volume role, you will combine compliance-focused data entry with supportive student counseling to guide students through the institutional and federal financial aid process.

Don't forget to ask about the benefits of employee ownership during your interview! Yes, as a PMI team member, you will be an employee-owner!

Key Responsibilities

Financial Aid Counseling & File Management:

• Student Counseling: Interview prospective, second-year, and third-year students to conduct needs assessments, determine financial aid eligibility, and answer complex funding questions.

• Title IV Compliance: Interpret and apply Title IV, state, and institutional aid rules to maximize student funding access while maintaining strict compliance.

• Form & File Completion: Assist students in completing financial aid applications; coordinate required signatures and track ISIRs (Institutional Student Information Records) for current and future starts.

• Verification & Audit: Complete verification on all selected ISIRs, resolve C-Codes, and audit future start packaging files to ensure proper award forms and documentation are complete prior to matriculation.

Veterans & Special Funding Programs:

• VA Benefits Administration: Counsel veteran students and process funding ensuring strict adherence to Department of Veterans Affairs and State Approving Agency guidelines.

• Agency Coordination: Complete agency needs analysis forms and verify proof of third-party agency funding.

• Documentation Verification: Coordinate and verify proof of eligible non-citizenship status, paid-in-full documentation, and default/Pell overpayment resolutions.

Student Accounts & Institutional Systems:

• System Data Entry: Enter packaging dates, Pell/SEOG allocations, and loan submission dates into institutional financial databases.

• Payment Plans & Repayment: Establish and manage private-pay repayment plans across all programs. Contact former students with outstanding balances to set up equitable payment schedules.

• Admissions Collaboration: Communicate proactively with Admissions staff regarding appointment attendance, rescheduling no-shows, and maintaining seamless onboarding workflows.

Qualifications & Skills

Minimum Requirements:

• Education: High school diploma or equivalent required; Associate degree preferred.

• Experience: Previous experience in Title IV financial aid administration, student finance, or high-volume regulatory compliance settings.

• Communication & Empathy: Exceptional interpersonal skills with the ability to navigate delicate financial conversations with patience and clarity.

• Detail-Oriented: Demonstrated ability to manage complex data entry with high accuracy in a fast-paced environment.

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and student information systems.

Preferred Knowledge & Systems Experience:

• Title IV Programs: Direct experience with Pe