Student Financial Aid Officer

Pima Medical Institute Current Openings; Houston (TX); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

401(k) Plan with employer matching

Health, Dental and Vision coverage + E

Paid Time Off, Holidays and Tuition Re

Job summary

Pima Medical Institute Houston campus is seeking a proactive Student Finance Officer to guide students through financial aid options, assist with FAFSA and verification, and ensure compliance with federal, state, and institutional guidelines.

You will manage ISIRs, verify documents, coordinate with Admissions on schedules, and support veterans benefits and payment planning to help students achieve their educational goals. On-site, full-time role with competitive benefits.

Qualifications

• Minimum of 1–3 years of experience in financial aid, student accounts, banking, or customer service-intensive operations.
• Must be eligible to maintain unencumbered access to DOE systems (NSLDS, COD, FSA).
• Functional knowledge of Microsoft Office Suite, Google Workspace, video-conferencing tools, and database management applications.
• Strong verbal and written communication skills with a student-focused service mindset.
• Equivalency: any equivalent combination of training, education, or relevant experience that meets the position requirements will be considered.
• Preferred: Associate or Bachelor's degree and three (3) or more years of direct Title IV higher education financial aid packaging and verification experience.

Responsibilities

• Student Assessment: Interview prospective, current, and re-enrolling students to assess financial needs and determine eligibility for federal, state, and institutional aid programs.
• Forms & Application Guidance: Assist students and families in completing financial aid applications (FAFSA), verification worksheets, loan documents, and agency funding forms.
• Payment Planning: Establish and manage structured private-pay plans for students with out-of-pocket tuition balances, documenting institutional financial arrangements accurately.
• Veterans Benefits: Counsel veteran students and ensure compliance with Department of Veterans Affairs (VA) and State Approving Agency (SAA) guidelines.
• Verification, Auditing & Data Management: ISIR Management & Verification — Track ISIRs, complete full file verification on all selected records.
• File Auditing: Audit packaged student files prior to start dates to ensure all award letters, verification documents, proof of eligibility, and audit forms are complete and compliant.
• System Data Entry: Enter and update financial aid data in the student information system, including packaging dates, Pell/SEOG disbursements, loan statuses, and agency funding approvals.
• Eligibility Documentation: Verify and collect required documentation for eligible non-citizenship status, default resolution, and Pell overpayment clearances.
• Student Accounts & Campus Collaboration: Repayment Outreach — contact former students with outstanding balances to set up repayment plans.
• Admissions Partnering: Coordinate daily with Admissions teams regarding financial aid appointment schedules, no-shows, and rescheduled appointments.

Skills

Communication

Customer service

Data entry

Education

Associate or Bachelor's degree

Tools

Microsoft Office

Google Workspace

Video conferencing tools

Database management apps

Job description

Location: Houston, TX (Houston Campus) | On-Site

Type: Full-Time

Compensation: $21.00 – $25.00 per hour

Position Summary

The Student Finance Officer plays a pivotal role at our Houston campus, serving as a dedicated resource for students navigating the complexities of financial assistance. In this role, you will empower adult learners to achieve their educational goals by providing transparent financial counseling, facilitating Title IV aid packaging, and ensuring compliance with federal, state, and institutional guidelines.

Key Responsibilities

Student Assessment: Interview prospective, current, and re-enrolling students to assess financial needs and determine eligibility for federal, state, and institutional aid programs.

Forms & Application Guidance: Assist students and families in completing financial aid applications (FAFSA), verification worksheets, loan documents, and agency funding forms.

Payment Planning: Establish and manage structured private-pay plans for students with out-of-pocket tuition balances, documenting institutional financial arrangements accurately.

Veterans Benefits: Counsel veteran students and ensure complete compliance with Department of Veterans Affairs (VA) and State Approving Agency (SAA) guidelines.

Verification, Auditing & Data Management:

ISIR Management & Verification: Track Institutional Student Information Records (ISIRs) for current and prospective students, completing full file verification on all selected records.

File Auditing: Audit packaged student files prior to start dates to ensure all award letters, verification documents, proof of eligibility, and audit forms are complete and compliant.

System Data Entry: Accurately enter and update financial aid data in the student information system, including packaging dates, Pell/SEOG disbursements, loan statuses, and agency funding approvals.

Eligibility Documentation: Verify and collect required documentation for eligible non-citizenship status, default resolution, and Pell overpayment clearances.

Student Accounts & Campus Collaboration:

Repayment Outreach: Contact former students with outstanding balances to set up manageable repayment plans.

Admissions Partnering: Coordinate daily with Admissions teams regarding financial aid appointment schedules, no-shows, and rescheduled appointments.

Minimum Qualifications

Experience: Minimum of 1–3 years of experience in financial aid, student accounts, banking, or customer service-intensive operations.

System Access: Must be eligible to maintain unencumbered access to U.S. Department of Education (DOE) systems (NSLDS, COD, FSA).

Technical Proficiency: Functional knowledge of Microsoft Office Suite, Google Workspace, video-conferencing tools, and database management applications.

Communication: Strong verbal and written communication skills with a student-focused service mindset.

Equivalency: Any equivalent combination of training, education, or relevant experience that meets the position requirements will be considered.

Preferred Qualifications:

Associate or Bachelor's degree from an accredited institution.

Three (3) or more years of direct Title IV higher education financial aid packaging and verification experience.

Hiring Range: $21.00 to $25.00 per hour.

Ownership: Employee Stock Ownership Plan (ESOP)

Retirement: 401(k) Plan with employer matching options.

Health & Wellness: Comprehensive Medical, Dental, and Vision coverage, plus a Health & Wellness Program and EAP.

Time Off & Growth: Paid Time Off (PTO), Paid Holidays, and Tuition Reimbursement opportunities.

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Equal Opportunity Employer
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