Student Experience Administrative Specialist

Florida Gulf Coast University; North Lake Village (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Florida Gulf Coast University is seeking an OPS Administrative Specialist to support Eagle Media and Fraternity and Sorority Life. The role is student-facing, coordinating projects, communications and events, with duties spanning scheduling, document prep, and onboarding processes.

The position requires strong Microsoft Office skills, 1-2 years of administrative experience, and the ability to handle confidential information in a university setting.

Qualifications

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Responsibilities

• Provide general administrative support including scheduling meetings, managing calendars, and coordinating departmental activities.
• Serve as a point of contact for students, staff, and external stakeholders; respond to inquiries professionally.
• Assist students with navigating their experience and referrals to campus services.
• Prepare, review, and maintain documents, reports, and correspondence; take meeting minutes and create memos and presentations.
• Assist with data entry and recordkeeping in university systems; maintain files for personnel, internships, and service-learning.
• Support onboarding processes for OPS and student employees and coordinate with Human Resources.
• Coordinate logistics for meetings and events; assist with catering, travel, and accommodations.
• Maintain inventory of office supplies and equipment; communicate budget and supply needs to supervisor.

Skills

Microsoft Office

Customer service

Verbal & written communication

Education

High school diploma or equivalent

Tools

Workday

Job description

Florida Gulf Coast University is seeking an OPS Administrative Specialist to support Eagle Media and Fraternity and Sorority Life. The role is student-facing, coordinating projects, communications and events, with duties spanning scheduling, document prep, and onboarding processes.

The position requires strong Microsoft Office skills, 1-2 years of administrative experience, and the ability to handle confidential information in a university setting.