Student Event Manager

Utah; Salt Lake City (UT); On-site; USD 16,000 - 23,000; Part time

Job summary

The University of Utah is seeking a Student Event Manager to support the A. Ray Olpin Student Union. You will schedule event reservations, coordinate all arrangements for events, set up equipment, and manage AV technology during events.

Ideal candidates are current U students who can lift 20–50 lb gear, work day and weekend shifts, and communicate with staff across departments. The role is part-time on campus and offers experiential pay at $14.00/hr.

Qualifications

• Must be a U Student.
• Able to lift speakers and equipment that weighs around 20-50 lbs.
• Must be an efficient and productive worker with an ability to react quickly under pressure.
• AV background not required but favorable especially in sound and speaker systems.
• Working cellphone that you can be contacted on.

Responsibilities

• Receive telephone, in-person, and online requests for event reservations and make appropriate arrangements
• Answer emails within one business day, communicate with Chartwells Dining Services daily, process credit card transactions, print setup worksheets, finalize setup details, and attend weekly meetings.
• Inspect building and all room setups throughout the day to ensure that cleaning and setup have been completed before events
• Become familiar with setups, takedowns, and all Union equipment
• Be a resident expert on AV equipment, including but not limited to projectors, speakers, microphones, mixers, and lights
• Work AV during events, including occasional evening or weekend events
• Assist crew as needed with setups, takedowns, trash, tables, chairs, linens, etc
• Other miscellaneous tasks as assigned

Skills

U Student

Work under pressure

AV familiarity

Tools

AV Equipment

Job description

Details

Open Date 10/29/2026

Requisition Number PRN17567N

Job Title UU Student - Labor

Working Title Student Event Manager

Career Progression Track SJ

Track Level

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 16

Full Time or Part Time? Part Time

Shift Variable

Work Schedule Summary

Day and weekend shifts

Is this a work study job? No

VP Area President

Department 00318 - University Union (Day Staff)

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $14.00/hr

Close Date 01/29/2027

Priority Review Date (Note - Posting may close at any time)

Job Summary

The A. Ray Olpin Student Union is hiring for the role of Event Manager. This role will provide the Student Union team with a variety of services, including the scheduling of event reservation requests, coordinating and implementing all arrangements for the Union’s events and meetings, setting up equipment and furnishings for events, and managing audiovisual (AV) technology during events.

Responsibilities

• Receive telephone, in-person, and online requests for event reservations and make appropriate arrangements
• Answer emails within one business day, communicate with Chartwells Dining Services daily, process credit card transactions, print setup worksheets, finalize setup details, and attend weekly meetings.
• Inspect building and all room setups throughout the day to ensure that cleaning and setup have been completed before events
• Become familiar with setups, takedowns, and all Union equipment
• Be a resident expert on AV equipment, including but not limited to projectors, speakers, microphones, mixers, and lights
• Work AV during events, including occasional evening or weekend events
• Assist crew as needed with setups, takedowns, trash, tables, chairs, linens, etc
• Other miscellaneous tasks as assigned

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: hearing, listening, walking.

Often: Bending, reaching overhead, and twisting.

Seldom: Lifting – up to 50 pounds, kneeling, squatting.

Minimum Qualifications

• Must be a U Student
• Able to lift speakers and equipment that weighs around 20-50 lbs
• Must be an efficient and productive worker with an ability to react quickly under pressure
• AV background not required but favorable especially in sound and speaker systems
• Working cellphone that you can be contacted on

Additional Information

The University is a participating employer with Utah Retirement Systems(“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu

**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.