Sr. Events Coordinator

Details This; Campus (IL); On-site; USD 25,000 - 33,000; Full time

Job summary

The Senior Events & Virtual Experience Coordinator at University of Utah leads Zoom Events and Zoom Webinar production, coordinating virtual, hybrid, and livestreamed events with presenters, vendors, and campus partners. The role plans, configures, rehearses, and executes events to deliver high‑quality experiences for attendees and participants.

Ideal candidates are organized, adaptable, and customer‑service oriented, with strong communication skills, willingness to learn new technologies, and

Qualifications

• Bachelor’s degree in a related field or equivalent experience.
• Demonstrated communication and human relations skills.
• Ability to work flexible evenings and weekends.

Responsibilities

• Serve as primary resource for Zoom Events/Webinar production and coordinate virtual, hybrid, and livestreamed events.
• Configure event platforms, registrations, communications, and speaker permissions.
• Meet with planners to determine objectives and provide technical rehearsals.
• Monitor events, troubleshoot in real time, and coordinate recordings and content.
• Develop event documentation, checklists, and procedures for consistent delivery.
• Coordinate in-person event logistics including timelines, AV, catering, and vendors.
• Prepare budgets, purchasing, invoices, and reconciliations per policy.
• Review evaluations and data to identify process improvements.
• Provide day-of support to presenters, vendors, and participants.
• Work a flexible schedule including mornings, evenings, and weekends.

Skills

Communication skills

Customer service

Adaptability

Teamwork

Willingness to learn

Education

Bachelor’s degree in a related field

Tools

Zoom Events

Zoom Webinar

AV equipment

Event platforms

Job description

Working Title Sr Events & Virtual Experience Coordinator

Career Progression Track D

FLSA Code

FLSA Code Nonexempt

Patient Sensitive Job Code?

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time?

Full Time or Part Time? Full Time

Shift

Shift Variable

Work Schedule Summary

Candidate must be available for varying shifts that will include evenings and weekends.

VP Area

VP Area Academic Affairs

Department

Department 00096 - College of Law - Dean

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $18.00 - $24.00

Close Date

Close Date 10/31/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The S.J. Quinney College of Law Conference & Events team partners with faculty, staff, students, and external organizations to deliver exceptional in-person, hybrid, and virtual events that support the College’s mission. From conferences, lectures, CLE programs, and symposia to community events and special ceremonies, our team is committed to creating seamless, engaging, and professionally executed experiences.

The Senior Events & Virtual Experience Coordinator serves as the College’s primary resource for Zoom Events and Zoom Webinar production, leading the technical coordination of virtual and hybrid programming while also planning and coordinating assigned in-person events. This position collaborates closely with event organizers, presenters, vendors, and campus partners to deliver successful event experiences.

The ideal candidate is organized, adaptable, and self-motivated, with strong customer service and communication skills, a willingness to learn new technologies, and the ability to thrive in a fast‑paced environment. We value team members who enjoy collaborating, solving problems, having fun, and knowing when it’s time to get down to business.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Responsibilities

• Serve as the College’s primary resource for Zoom Events and Zoom Webinar production, coordinating and producing virtual, hybrid, and livestreamed events to ensure a high-quality experience for presenters and attendees.


• Configure and manage virtual event platforms, including event setup, registration, attendee communications, speaker permissions, recordings, and other event features.


• Meet with faculty, staff, guest speakers, clients, and event organizers to determine event objectives, technical requirements, and production needs; conduct technical rehearsals and provide guidance to presenters before and during events.


• Monitor virtual and hybrid events, operate audiovisual equipment, troubleshoot technical issues in real time, and coordinate event recordings and post-event digital content.


• Develop and maintain virtual event documentation, production checklists, operating procedures, and technology resources to support consistent event delivery and continuous improvement.


• Coordinate the planning and execution of assigned in-person events, including timelines, room setups, audiovisual requirements, catering, signage, vendor services, and other event logistics.


• Coordinate with campus departments and external vendors to support event operations and prepare event-related agreements, purchasing requests, reimbursements, invoices, purchasing card reconciliations, and budget documentation in accordance with University policies and procedures.


• Review post-event evaluations, attendance data, budget summaries, and participant feedback to identify opportunities for process improvements and future event planning.


• Provide day‑of event coordination and support to presenters, vendors, and participants to ensure successful event execution.


• Regularly work a flexible schedule, including early mornings, evenings, and weekends, based on the College’s events calendar.


• Perform other duties as assigned.

Work Environment and Level of Frequency typically required

Often: Office environment, outdoor environment.

Seldom: Extreme cold, extreme heat.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking, sitting.

Seldom: Bending, reaching overhead, twisting, pulling, pushing.

Minimum Qualifications

Bachelor’s degree in a related field*, or equivalency (one year of education can be substituted for two years of related work experience) and demonstrated human relations and effective communication skills required. *A related field may include one or more of the following: Business, Communications, Hotel Management/Hospitality, or Exercise/Sport Science. Demonstrated computer skills including proficiency with word processing and spreadsheet programs preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

A collaborative, lifelong learner with a positive attitude and a commitment to continuous improvement. Experience with event coordination, virtual meeting, event, and or live streaming platforms, and audiovisual technology is preferred. The ideal candidate is adaptable, customer service‑oriented, and enjoys working in a fast‑paced, team‑focused environment.

Type

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status.

The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security‑related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]