Student Event and Activity Coordinator

Syracuse University; City of Syracuse (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

Syracuse University seeks a Student Events and Activities Coordinator to enhance student engagement via event planning and management. This role involves organizing diverse events, supervising volunteers, and collaborating with various departments to create a vibrant campus atmosphere. Ideal candidates will have a degree, ideally in a related field, and experience in event programming.

Qualifications

• Experience with large-scale campus programming and contract negotiation preferred.

Responsibilities

• Plan and implement events on-campus and off-campus.
• Supervise event leads and volunteers.
• Manage logistics for events.

Skills

Organizational skills

Passion for student engagement

Education

Bachelor’s degree

Master’s degree in higher education or related field

Job description

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level S4

FLSA Status

FLSA Status Non-exempt

Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

Job Type Full-time

Campus

Unionized Position Code Not Applicable

Job Description

The Student Events and Activities Coordinator will support the development, planning, and execution of student events and activities that enhance the overall student experience. This role focuses on fostering student engagement, promoting inclusivity, and ensuring the success of a diverse range of campus activities. This position requires strong organizational skills, a passion for student engagement, and a commitment to creating a vibrant campus community. The Student Events and Activities (S.E.A.) Coordinator assists in the planning, coordination, and execution of robust late-night programming/events (Orange After Dark), day-time programming (Let’s Be Engaged), pop-up events, Senior Celebration, and Traditions. The Coordinator plans, implements, and supervises events including scheduling, logistics, purchasing, contracting, marketing/promotion, and oversight of student volunteers. The Coordinator is also responsible for program assessment and utilizing assessment data to make recommendations for program improvements. The Coordinator works non-traditional business hours during the academic year with a modified weekly schedule include up to two evenings per week, up to 2 AM on Thursday, Friday, and Saturday evenings.

Education and Experience

• Bachelor’s degree from an accredited institution required; master’s degree in higher education, student affairs, student administration, or related field preferred.
• Experience with large-scale campus programming and contract negotiation/management preferred.

Skills and Knowledge

Not Applicable

Responsibilities

• Plan and implement events on-campus and off-campus through the Orange After Dark ( OAD ) and Let’s Be Engaged programs, including pop-up programs/events.
• Supervise Orange After Dark ( OAD ) Event Leads, Event Managers, and volunteers.
• Handle logistics for events, including booking venues, arranging catering, and coordinating transportation.
• Create and edit vendor contracts to ensure adherence to all safety, transportation, and risk management policies.
• Ensure transportation is arranged through University-approved vendors in coordination with the Parking & Transportation Department.
• Address any safety concerns as they arise including bus/transportation coordination.
• Serve as the primary adviser to the Syracuse University yearbook.
• Support student editors and staff in all aspects of yearbook development, including content planning, layout, editing, and production timelines.
• Provide guidance on project management, communication, and leadership development.
• Act as a liaison between the yearbook team and campus departments to ensure the book reflects a comprehensive and inclusive view of the Syracuse University student experience.
• Oversee all aspects of program and event-specific marketing including flyers, kiosks, banners, t-shirts, and other promotional items.
• Maintain events calendar through ’Cuse Activities database, the University calendar, and the Student Engagement website to promote engagement opportunities to students.
• Maintain a strong online social media presence.
• Serve as a liaison/collaborator with other offices within the Division of the Student Experience (program development and volunteers).
• Work with other offices at the University on program development and implementation such as Risk Management, Public Safety, Parking & Transportation, Catering/Dining Services, Disbursements, Purchasing, Box Office, and the Comptroller’s Office.
• Assist in managing event budgets and tracking expenditures.
• Ensure events are cost-effective and stay within budget. Identify and utilize resources to enhance event offerings.
• Gather feedback from events to evaluate their success and identify areas for improvement.
• Maintain accurate records of event details, attendance, and feedback via managing SUID scanning process and ticket sale results.
• Assist in creating reports on event outcomes and recommendations for future improvements.

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.


The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community

Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.

Required fields are indicated with an asterisk (*).

• * How did you first find out about this position?
  • sujobopps.com (Syracuse University Online Employment website)
  • Syracuse University HR Recruiter
  • Virtual Career Fair (via NYS Department of Labor)
  • SUNY EOC (Equal Opportunity Center)
  • Women’s Opportunity Center
  • Jubilee Homes
  • Syracuse Northeast Community Center
  • Interfaith Works
  • JobPlus
  • Syracuse.com
  • Chronicle of Higher Education
  • HigherEdJobs.com
  • HERC (HERC Higher Ed Recruitment Consortium)
  • InsideHigherEd.com
  • Indeed.com
  • DiverseEducation.com (Diverse Issues in Higher Education website)
  • LinkedIn Job Posting
  • Facebook
  • Job Fair
  • Search Firm
  • Referred by an SU Employee
  • Other
• If "other", please describe how you first found out about this position.

  (Open Ended Question)