Student Engagement Operations Specialist

UWWTW University of Wisconsin Whitewater; United States; On-site; USD 52,000 - 57,000; Full time

Job summary

The University of Wisconsin-Whitewater seeks a Student Engagement Administrative Specialist for the University Center in the Division of Student Affairs. This role provides professional administrative, financial, and personnel support across Student Engagement, coordinating processes, budgets, procurement, HR, and student employment.

Responsibilities include executive support, calendar management, reports, records, and impact analysis to support student learning, belonging, engagement, and

Qualifications

• Associate degree in Business Administration, Office Administration, Higher Education Administration, or related field, or equivalent.
• Three years of progressively responsible administrative support experience.
• Experience managing financial, budgetary, procurement, or related administrative processes.
• Experience providing administrative support to leadership or management.
• Demonstrated experience interpreting and applying policies and procedures.
• Excellent written, verbal, and interpersonal communication skills.
• Preferred: Bachelor's degree; Experience with Workday or similar enterprise systems.

Responsibilities

• Provide comprehensive administrative support to the Student Engagement unit and leadership.
• Coordinate calendars, travel, meetings, and agendas; take minutes and track action items.
• Maintain confidential records and ensure privacy compliance.
• Prepare financial reports, monitor budgets, and assist with procurement and vendor contracts.
• Supervise and develop student employees and standardize employment processes.
• Collaborate with campus offices to ensure smooth operations and data-driven decision support.

Skills

Written communication

Verbal communication

Interpersonal communication

Policy interpretation

Administrative support experience

Workday experience

Education

Associate degree in Business Administration (or related)

Bachelor's degree (preferred)

Tools

Workday

Job description

The University of Wisconsin-Whitewater seeks a Student Engagement Administrative Specialist for the University Center in the Division of Student Affairs. This role provides professional administrative, financial, and personnel support across Student Engagement, coordinating processes, budgets, procurement, HR, and student employment.

Responsibilities include executive support, calendar management, reports, records, and impact analysis to support student learning, belonging, engagement, and