Student Employment Coordinator

Georgia Institute of Technology; Atlanta (GA); On-site; USD 56,000 - 58,000; Full time

Job summary

Georgia Tech in Atlanta is seeking a professional to support student employment processes, including recruiting documentation, onboarding, and policy guidance. You will interact regularly with human resources, hiring departments, and student applicants, advising unit staff and student employees as needed.

This role focuses on accuracy, compliance, and efficient processing of personnel actions, while maintaining service-focused communication with diverse stakeholders across campus.

Qualifications

• High School Diploma, GED Certificate or Vocational School Diploma.
• Must be able to perform light work up to 20 pounds and up to 10 pounds frequently.
• Two to three years of job related experience.
• Preferred: Technical Diploma, Associate's Degree or two years college coursework.

Responsibilities

• Generate, process, and verify employment-related documentation.
• Coordinate onboarding and orientation activities.
• Review and coordinate employment requisitions and postings.
• Respond to inquiries on hiring policies and procedures.
• Assist in recruitment efforts and candidate selection.
• Disseminate information on hiring policies within the unit.
• Gather data and participate in ad hoc reporting.
• Process employee records including salary and job changes.
• Coordinate unit purchases of supplies and materials.
• Perform additional duties as assigned.

Skills

Customer service

Communication skills

Multi-tasking

Office software

Education

High School Diploma, GED or Vocational Diploma

Tools

GradWorks

OneUSG

HR payroll platforms

Job description

Job Details

Job ID: 305032

Location: Atlanta, Georgia

Employment Type: Full-Time

Employment Status: Regular

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

The School of Aerospace Engineering (https://ae.gatech.edu/) at the Georgia Institute of Technology has consistently ranked among the nation's top 5 aerospace engineering programs, attracting aspiring engineers to pursue their academic journeys at the Atlanta campus. With an esteemed faculty of more than 40 tenured-track professors and a thriving student body of over 2,000 individuals, the school is uniquely positioned to offer a comprehensive and hands‑on approach to research, scholarship, and education, spanning fixed‑wing aircraft, rotorcraft, ad space domains.

Job Summary

Provide professional level support of student employment functions, to include the initiation and review of recruiting and hiring documentation, serving as an information resource on employment processes, and participating in new student employee onboarding activities. This position will interact on a regular basis with: human resources management and staff, hiring department staff, and student applicants and employees. This position typically will advise and counsel: unit management, unit staff, and student employees. This position will supervise: NA

Responsibilities

• Job Duty 1 – Generate, process, and/or verify employment‑related documentation including offer letters, hiring packages, schedules, and reports
• Job Duty 2 – Coordinate and deliver activities associated with employee on‑boarding and orientation
• Job Duty 3 – Assist in review and coordination of employment requisitions including posting to applicant tracking system and other sourcing channels
• Job Duty 4 – Respond to inquiries regarding hiring and employment policies and procedures, making referrals when appropriate
• Job Duty 5 – Assist in recruitment efforts and candidate selection process
• Job Duty 6 – Gather and coordinate dissemination of information regarding new or revised hiring related policies and procedures within the unit; develop and maintain knowledge of recruiting and hiring operations, processes, and procedures
• Job Duty 7 – Participate in ad hoc administrative‑related data gathering, report input, etc.
• Job Duty 8 – Process employee record maintenance and transactions including salary, job, termination, and other related changes
• Job Duty 9 – Coordinate group or unit purchases of supplies and materials, as needed
• Job Duty 10 – Perform other duties as assigned

Required Qualifications

Educational Requirements

High School Diploma, GED Certificate or Vocational School Diploma

Other Required Qualifications

Must be able to perform light work exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects including their person.

Required Experience

Two to three years of job related experience

Preferred Qualifications

Preferred Educational Qualifications

Technical Diploma, Associate's Degree or two years college course work

Preferred Qualifications

• Coordinate and manage the hiring, rehire, transfer, and termination processes for graduate and undergraduate student employees.
• Process student employment actions through Georgia Tech systems, including GradWorks, OneUSG, and related HR and payroll platforms.
• Collaborate with faculty, supervisors, HR representatives, and the Administrative Services Center (ASC) to ensure timely and accurate hiring transactions.
• Monitor student employment records to ensure compliance with Institute policies, funding requirements, visa regulations, and payroll deadlines.
• Prepare regular and ad hoc reports related to student hiring, enrollment, program participation, and employment activity.
• Track student appointments, funding sources, and employment statuses and provide reports as needed.

Knowledge, Skills, & Abilities

SKILLS

Ability to be customer service focused and detail-oriented, excellent communication skills with diverse populations in a multi-format setting, ability to multi-task with multiple deadlines, and basic knowledge of office related computer applications.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel.

This position does not require security clearance.

Location: Atlanta, GA

Salary Range: $56,000.00 - $58,000.00

Job Grade: A7

Background Check

A successful candidate must be able to pass a background check. Please visit: https://usg.policystat.com/policy/19298143/latest