Project Support Specialist - Campus Services

Georgia Institute of Technology; Atlanta (GA); On-site; USD 49,000 - 67,000; Full time

Job summary

Georgia Tech in Atlanta, GA, is seeking a professional-level administrative specialist to support divisional HR initiatives and projects. You will work with unit management, staff, and HR personnel to advise and counsel, and you will supervise no one.

This role emphasizes detailed organizational tasks and effective communication within a large university environment. The position requires a Bachelor’s degree and 2–3 years of related experience, with a focus on accuracy, timeliness, and

Qualifications

• Bachelor's degree or equivalent required.
• Two to three years of related work experience.
• Strong organizational and interpersonal skills; excellent written communication.
• Ability to learn quickly and manage multiple tasks.

Responsibilities

• Provide specialized administrative support to unit staff and for all assigned projects.
• Establish schedules, make/oversee arrangements and provide logistical support for unit projects.
• Coordinate and arrange meetings and project materials for distribution as necessary.
• Design, develop and edit project presentations, agendas, and other related documentations.
• Track and present progress reports, create proposals and other project materials.
• Respond to inquiries regarding Institute and departmental HR policies and procedures, making referrals when appropriate.
• Initiate or process HR-related documents, including new hire packages, job postings, scheduling requests and creating reports.
• Gather and coordinate dissemination of information regarding new or revised HR related policies and procedures within the unit.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Written communication

Quick learner

Education

Bachelor's degree or equivalent

Job description

About Us

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

Campus Services is a business unit within the division of Student Engagement and Well-Being. Campus Services is comprised of five departments providing services and support to students, faculty, staff, and visitors of Georgia Tech. In addition to these departments, Campus Services has an administrative staff devoted to strategically consolidating services in Capital Projects, Finance, and Sustainability. In its daily operations, Campus Services concentrates on customer excellence to facilitate the creation of a vibrant learn, live, work, and play community through the delivery of extraordinary services, programs, and facilities. We strive to enhance the quality of life for our campus community by providing innovative services and operational excellence.

Job Summary

Provide professional level support services for divisional initiatives, projects, and transactional human resource functions. This position will interact on a regular basis with: Unit management and staff, department staff and HR personnel. This position typically will advise and counsel: Unit and department staff. This position will supervise: N/A.

Responsibilities

• Job Duty 1 - Provide specialized administrative support to unit staff and for all assigned projects
• Job Duty 2 - Establish schedules, make/oversee arrangements and provide logistical support for unit projects
• Job Duty 3 - Coordinate and arrange meetings and project materials for distribution, as necessary
• Job Duty 4 - Design, develop and edit project presentations, agendas, and other related documentations
• Job Duty 5 - Track and present progress reports, create proposals and other projects related to communications
• Job Duty 6 - Respond to inquiries regarding Institute and departmental HR policies and procedures, making referrals when appropriate
• Job Duty 7 - Initiate or process HR-related documents, including new hire packages, job postings, scheduling requests and creating reports
• Job Duty 8 - Gather and coordinate dissemination of information regarding new or revised HR related policies and procedures within the unit
• Job Duty 9 - Perform other duties as assigned

Required Qualifications

Educational Requirements

Bachelor's Degree in related field or equivalent combination of education and experience

Required Experience

Two to three years of job related experience

Preferred Qualifications

Additional Preferred Qualifications

Experience in a higher education environment

Knowledge, Skills, & Abilities

SKILLS

Requires strong organizational skills, attention to detail, excellent interpersonal skills, ability to learn quickly, and strong oral and written communication skills.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel.

This position does not require security clearance.

Location: Atlanta, GA

Salary Range: $49,308 - $67,000

Job Grade: A7

Background Check

A successful candidate must be able to pass a background check. Please visit: https://usg.policystat.com/policy/19298143/latest