Student Data Specialist II

Memspa; Jackson (MI); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability insurance

Paid vacation

Sick leave

Personal business days

Job summary

Memspa is seeking a detail-oriented professional to maintain the Central Registry for Special Education students within the Jackson County Intermediate School District. The role emphasizes accurate records, confidentiality, and timely reporting across state and federal requirements.

The position requires an Associate degree with five years of clerical experience in information systems, strong Word/Excel skills, and the ability to handle multiple projects simultaneously.

Qualifications

• Associates degree or equivalent with five years of progressively responsible clerical work experience.

Responsibilities

• Maintains special education student records and manages information recordkeeping per state, federal and district requirements.
• Keeps up-to-date with state and federal record-keeping/reporting requirements.
• Prepares computer-generated printouts from the Central Registry as requested.
• Responds to district requests for special education student records.
• Generates queries for Central Registry data.
• Maintains a moved-from-district file and follows up as needed.
• Verifies Special Education student counts and data.
• Assists staff in collecting required data related to Special Education students.
• Monitors log of state/federal required reports for Special Education.
• Ensures timely and accurate retrieval and dispersal of information.
• Acts as liaison between administrators, staff and the public when appropriate.
• Operates PC and office equipment.
• Maintains regular, predictable attendance (in-person may vary).
• Performs related work as required.

Skills

Clerical work

Data management

Microsoft Excel

Education

Associates degree

Tools

Microsoft Word

Microsoft Excel

Google Docs

Google Sheets

Job description

Deadline: September 28, 2026
District/Organization: Jackson County Intermediate School District
Position/Type: Other, full time
Salary: Hourly

Summary: Maintains the Central Registry of Special Education students served by the District, in a manner that ensures accuracy, reliability and confidentiality.

Essential Duties And Responsibilities: Work is performed under the general supervision of administration. An employee in this position may be called upon to do any or all of the following: (Does not include all tasks employee may be expected to perform.)

• Maintains special education student records and manages student information recordkeeping practices, consistent with state, federal and district requirements.
• Stays abreast of state and federal record-keeping and reporting requirements.
• Prepares computer-generated printouts from the Central Registry as requested.
• Prepares responses to appropriate requests to the district for special education student-related records.
• Generates queries for computer-generated reports related to Central Registry data.
• Maintains a “Moved from District” file and performs appropriate follow-up inquiries.
• Assists in the verification of Special Education student count information.
• Assists Special Education staff to collect required data related to Special Education students.
• Establishes and monitors a log of state and federal required reports related to Special Education students.
• Maintains and implements systems and procedures to ensure timely and accurate information retrieval and dispersal
• Acts as liaison between administrator(s), staff and the public in the absence of the administrator(s) as authorized. Works cooperatively with other staff to ensure Central Registry data is shared for appropriate purposes.
• Operates personal computer and other office machines and equipment.
• Regular and predictable attendance is required for this position. In-person attendance requirements may vary and will be determined by the supervisor.
• Performs related work as required.

Education And/Or Experience: Associates degree in related field and five years experience in performing clerical work of a progressively responsible and difficult nature, or equivalent combination. Must have successful, progressively responsible, experience managing information systems and databases, including: manipulation and reporting of information, and using software to perform database queries of a difficult nature.

Other Skills And Abilities: Ability to establish and maintain collaborative, effective working relationships in a team environment. Employee will be helpful, respectful and approachable. Ability to manage multiple projects and tasks simultaneously, prioritize work, manage time well and meet deadlines. Employee must be highly organized, goal oriented, and self-motivated. Employee must have strong computer skills, including the ability to learn and utilize new software programs as systems are upgraded. Ability to use databases in a networked environment. Must be proficient with Microsoft Word and Excel or in Google Docs and Sheets. Preference may be given to candidates who have demonstrated mastery of Excel or Sheets. Some programming experience is desirable. Employee must be an active learner who can demonstrate growth to meet changing job needs, and who is receptive to job-related feedback. Ability to speak and write clearly and concisely. Able to perform duties with awareness of all district, state and federal requirements. Demonstrated good judgment, maturity, reliability, responsibility, confidentiality and professionalism. Proficient in the use of business machines, including scanner, fax machine, phone system and copy machine. Preference may be given to candidates with an understanding of special education terms and procedures.

Employment Date, Salary, and Fringe Benefits: Anticipated employment date is November 1, 2026. This is a 52-week position. Placement on the ESPA Salary Schedule depends upon qualifications and experience; new employee hourly pay range is $23.75-26.76 hourly. Paid family health, dental, vision, life and long-term disability insurances, vacation, sick and personal business days.