Student Data Records Assistant – Archives & Scanning

University-Enterprises-In; Long Beach (CA); On-site; USD 19,000 - 27,000; Part time

Benefits offered by this job

Flexible schedule

On-site at CalGEM Long Beach

Job summary

University Enterprises, Inc. (UEI) seeks a student assistant to support CalGEM Data Records in Long Beach, CA. You will gather, scan, and archive well files, logs, maps and other oil and gas records under supervision.

The role requires priority scheduling between 8 AM and 5 PM, Monday–Friday, with up to 24 hours/week during terms and up to 40 hours/week during breaks. Strong MS Office and Adobe Acrobat skills are essential.

Qualifications

• Proficiency with Microsoft Office 365 apps (Word, Excel, PowerPoint, Outlook, Lists).
• Strong verbal and written communication skills.
• Excellent spelling, grammar and attention to detail in written communications.
• Ability to perform basic arithmetic calculations accurately.

Responsibilities

• Catalog well records and related information using MS Office.
• Maintain summaries of scanned documents in the district’s archival system.
• Handle fragile documents and operate scanning, copying, and office equipment.
• Scan diverse documents (letters, diagrams, logs, maps, project files).
• Organize records in district procedures’ order and sequence.
• Label and scan records with appropriate settings for clear digital images.
• Verify scans are complete, correctly ordered and meet quality standards.
• Perform quality control and rescans as needed.
• Box, file, and store paper records after scanning.
• Enter and update data accurately as required.
• Assist clerical staff with locating records and support special projects.
• Prepare records for shipment per procedures.
• Follow policies, schedules and attendance requirements.
• Participate in meetings as scheduled.

Skills

Office 365

Verbal communication

Written communication

Attention to detail

Tools

Adobe Acrobat

Job description

University Enterprises, Inc. (UEI) seeks a student assistant to support CalGEM Data Records in Long Beach, CA. You will gather, scan, and archive well files, logs, maps and other oil and gas records under supervision.

The role requires priority scheduling between 8 AM and 5 PM, Monday–Friday, with up to 24 hours/week during terms and up to 40 hours/week during breaks. Strong MS Office and Adobe Acrobat skills are essential.