Student Assistant – Data Records Assistant(Long Beach)

University Enterprises Inc; Long Beach (CA); On-site; USD 19,000 - 27,000; Part time

Benefits offered by this job

Flexible schedule

On-site at CalGEM Long Beach

Job summary

University Enterprises, Inc. (UEI) seeks a student assistant to support CalGEM Data Records in Long Beach, CA. You will gather, scan, and archive well files, logs, maps and other oil and gas records under supervision.

The role requires priority scheduling between 8 AM and 5 PM, Monday–Friday, with up to 24 hours/week during terms and up to 40 hours/week during breaks. Strong MS Office and Adobe Acrobat skills are essential.

Qualifications

• Proficiency with Microsoft Office 365 apps (Word, Excel, PowerPoint, Outlook, Lists).
• Strong verbal and written communication skills.
• Excellent spelling, grammar and attention to detail in written communications.
• Ability to perform basic arithmetic calculations accurately.

Responsibilities

• Catalog well records and related information using MS Office.
• Maintain summaries of scanned documents in the district’s archival system.
• Handle fragile documents and operate scanning, copying, and office equipment.
• Scan diverse documents (letters, diagrams, logs, maps, project files).
• Organize records in district procedures’ order and sequence.
• Label and scan records with appropriate settings for clear digital images.
• Verify scans are complete, correctly ordered and meet quality standards.
• Perform quality control and rescans as needed.
• Box, file, and store paper records after scanning.
• Enter and update data accurately as required.
• Assist clerical staff with locating records and support special projects.
• Prepare records for shipment per procedures.
• Follow policies, schedules and attendance requirements.
• Participate in meetings as scheduled.

Skills

Office 365

Verbal communication

Written communication

Attention to detail

Tools

Adobe Acrobat

Job description

• Location Long Beach, CA, 90801,United States
• Base Pay $16.90 / Hour
• Job Category Part-time, Off-campus , Department of Conservation
• Employee Type Student Assistant
• Manage Others No

Description

The Department of Conservation (DOC) is seeking to hire one (1) student assistant. Under the direct supervision of the Data Management and Office Services Manager, the student will assist with CalGEM Data Records. Duties will include to gather, prepare, scan,quality control, and archive well file documents, well logs, maps, and other oil and gas records.

Requirements

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Business Administration, Computer Information Systems, Computer Science and Engineering, Engineering, Environmental Science, Geology, Government, Mathematics, Natural Sciences, Organization Communication, Statistics, or Digital Media.

Work Schedule

Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$16.90 per hour.

Minimum Qualifications

• Proficiency in Microsoft Office 365 applications, including Word, Excel, PowerPoint, Outlook, and Microsoft Lists.
• Proficiency in Adobe Acrobat.
• Ability to exercise sound judgment, initiative, and discretion.
• Strong verbal and written communication skills, with the ability to communicate effectively with staff at all levels.
• Excellent spelling, grammar, and attention to detail in written communications.
• Ability to perform basic arithmetic calculations accurately.
• Ability to work in person at the California Geologic Energy Management Division (CalGEM) Southern District Office in Long Beach, California.
• Previous experience in an administrative role.
• Familiarity with standard office practices, procedures, filing systems, and office equipment, including scanners, computers, and printers.
• Ability to perform administrative and technical duties accurately with minimal supervision.
• Ability to follow oral and written instructions.
• Minimum cumulative grade point average (GPA) of 2.0.

Preferred Qualifications

Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities

• Catalog well records and related information using Microsoft Office applications.
• Maintain summaries of scanned documents in accordance with the district’s archival records management system.
• Handle fragile documents carefully and operate scanning, copying, and other office equipment.
• Scan various types of documents, including letters, diagrams, well logs, maps, surveys, and project files.
• Organize well records in the correct sequence according to district procedures.
• Label and scan records using appropriate settings to ensure clear, accurate digital images.
• Verify that scanned documents are complete, in the correct order, and meet established quality standards.
• Perform quality control checks and rescan documents as needed.
• Properly box, file, and store paper records after scanning.
• Enter and update data accurately as required.
• Assist clerical staff with locating well records and support special projects and public records requests.
• Prepare well records for shipment in accordance with established procedures.
• Perform other duties as assigned by the Southern District Data Management and Office Services Manager.
• Follow departmental policies, procedures, work schedules, and attendance requirements.
• Participate in unit, district, and interdepartmental meetings as scheduled.
• Follow the district’s emergency response plan and applicable procedures.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation. Lifting and carrying up to 20 pounds. Reaching (above and below shoulder level). Bend (neck and waist), squat, kneel, and twist (neck and waist).

Working Conditions

Work is performed in an office environment.

Apply by November 30, 2026

Summary

With a team of scientists and other dedicated professionals, the Department of Conservation (DOC) administers a variety of programs vital to California's public safety, environment and economy. The services DOC provides are designed to balance today's needs with tomorrow's obligations by fostering the wise use and conservation of energy, land and mineral resources.