Student Data Management Clerk - Clerical Support - School

Gwinnett County Public Schools; Georgia; On-site; USD 32,000 - 42,000; Full time

Job summary

Gwinnett County Public Schools is seeking a detail-oriented data entry professional to support the Student Information System (SIS) and related applications. This role emphasizes data quality, adherence to state reporting requirements, and assisting with scheduling workflows.

The position involves processing enrollments and registrations, updating student records, and generating reports for staff and administration. Proficiency with Windows and confidential data handling is essential.

Qualifications

• HS Diploma or GED is required.
• Technical school or two years of college preferred.
• Two years of clerical/office experience preferred.
• Proficiency with Windows and office applications.
• Maintain strict confidentiality.
• Ability to communicate with the general public, students, faculty and staff.

Responsibilities

• Input data into the SIS and related applications.
• Ensure data quality with support of local school administration.
• Assist with state reporting requirements and scheduling processes.
• Create and execute queries and provide data and reports from the SIS.
• Process enrollments, withdrawals and online registrations for student registration.
• Retrieve GUIDE information for enrollment of students.
• Update student data in SIS (demographics, health, contacts, programs).
• Enter course history for transfers after transcription.
• Handle information requests accurately and quickly.
• Support graduation cohort data, attendance, and discipline data reporting.
• Assist with master scheduling and adding course requests for special populations.
• Maintain familiarity with job-related software and attend district training.

Skills

Data entry

SIS

Excel

Attention to detail

Confidentiality

Clear communication

Education

HS Diploma or GED

Technical school or 2 years college preferred

Job description

License and Certification Qualifications:

• None Required

Education Qualifications:

• H.S. Diploma or General Education Degree or equivalent Required
• Technical school or two years of college Preferred

Experience Qualifications:

• 2 years experience in an office or clerical environment Preferred

Skills Qualifications:

• Ability to operate in a Windows environment and various integrated applications
• Ability to reason logically
• Ability to communicate courteously using grammatically correct English with the general public, students, faculty, and staff
• Ability to follow oral and written instructions quickly and accurately
• Ability to maintain strict confidentiality
• Ability to act as a representative of Gwinnett County Public Schools

Primary Responsibilities:

Input data into the Student Information System (SIS) and related applications, ensure data quality with the support of local school administration, support the compliance of state reporting requirements, assist with the scheduling processes, and create and execute queries of, and provide data and reports from the SIS to local school staff, central office staff, and schools outside of the district.

• Process enrollments, withdrawals and online registration in support of student registration.
• Retrieve information from GUIDE for enrollment of students.
• Update student data in SIS such as demographic, health, contact information, special programs, services, and other data fields.
• Enter student course history information from out of district transfers after transcription.
• Process information requests accurately and quickly as assigned.
• Facilitate data gathering, data entry, and data accuracy for graduation cohort (high school), withdrawal reasons, CCRPI, and other such national, state, and local reporting.
• Assist in maintaining accurate discipline and attendance data including running daily attendance report and/or period attendance.
• Provide assistance as needed for the scheduling process including, but not limited to, entering student schedules and maintaining the master schedule ensuring that course requests, including special populations (EL, Special Ed, Gifted, AP, etc.) are accurately recorded.
• Assist in maintaining accurate school data (i.e. discipline, attendance, etc.).
• Maintain familiarity with job-related software applications and attend district training.
• Perform other duties as assigned.

Physical Demands:

While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. The employee is required to operate a motor vehicle in performance of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.