Data Entry Clerk (Current Gadsden ISD Employees Only)

Gadsden Independent School District (NM); Chaparral (NM); On-site; USD 30,000 - 42,000; Full time

Job summary

Gadsden Independent School District in New Mexico is seeking a Data Entry Clerk to accurately input and maintain student records in PowerSchool. You will support attendance, grades, demographics, and other essential information, partnering with school staff to keep data up to date and compliant with district and state reporting requirements.

This role emphasizes data accuracy, confidentiality, and timely reporting.

Qualifications

• High school diploma or equivalent required; associate/bachelor preferred.
• Minimum 1 year of experience using Microsoft Excel/Google Sheets for data entry.
• Bilingual Spanish/English preferred.

Responsibilities

• Enter and maintain student data in PowerSchool.
• Verify data accuracy and completeness.
• Generate routine reports (attendance, enrollment, grades).
• Maintain confidentiality of sensitive information.

Skills

Bilingual Spanish/English

Data entry

Attention to detail

Education

High school diploma or equivalent

Associate's or bachelor’s degree preferred

Tools

Microsoft Excel

Google Sheets

Google Suites

Microsoft Office

Job description

Responsible for accurately entering and maintaining student data within the PowerSchool student information system. This position plays a crucial role in ensuring the integrity and reliability of student records, attendance, grades, and other essential information. The Data Entry Clerk will work closely with school administrators, teachers, and staff to ensure data is up-to-date and compliant with district and state reporting requirements.Complies with the state approved Code of Ethics of the Education Profession and upholds and enforces department/unit procedures, administrative directives and state statutes concerning the confidentiality of all staff information.

All functions are performed in accordance with established policies, procedures, safety and computer security regulations.

Accurately input and update student records, including enrollment, attendance, grades, discipline, and demographic information into PowerSchool.

Verify and correct any discrepancies in data to ensure accuracy and completeness.

Ensure all data is maintained in compliance with district policies, state regulations, and confidentiality guidelines.

Archive and retrieve student records as needed for internal or external audits and reporting.

Generate routine reports, including attendance, enrollment, and academic performance data.

Prepares data for computer entry by compiling and sorting information; establishing entry priorities.

Processes documents by reviewing data for deficiencies, resolving discrepancies by using standard procedures or returning incomplete documents to the principal for resolution.

Identify and resolve data inconsistencies or errors in reports.

Provide support to school staff in using PowerSchool effectively.

Communicate effectively with teachers, administrators, and parents regarding student data when necessary.

Prepares and sorts source documents, and identifies and interprets data to be entered.

Verifies entered data by reviewing, correcting, deleting, or reentering data; purging files to eliminate duplication of data.

Compares data entered with source documents, or reenters data in verification format on screen to detect errors.

Maintains confidentiality with all documents data entered.

Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

EDUCATION and/or EXPERIENCE

• High school diploma or equivalent required; associate's or bachelor’s degree preferred.
• Minimum of 1 year of experience using Microsoft Excel/Google Sheets for data entry and analysis.
• Bilingual (Spanish/English) Preferred

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to meet and deal with the public.
• Compose correspondence.
• Follow written and verbal instructions.
• Communicate effectively both verbally and in writing.

TECHNOLOGY SKILLS

• Ability to use multiple virtual meeting platforms.
• Knowledge of Google Suites
• Knowledge of Microsoft Office Suites
• PC computers, printer, fax machine, copier, adding machine, and calculator.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL/MENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Maintains emotional control under stress.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.