Student Attendance & Records Specialist

Spring ISD; Houston (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Spring ISD in Houston, TX seeks an Attendance Clerk to prepare, monitor and maintain accurate student attendance records in compliance with state and district laws. The role requires integrity, clear communication and attention to data accuracy.

Responsibilities include maintaining confidentiality, preparing attendance documents, posting daily absence codes, running attendance reports, and assisting staff with attendance procedures while staying updated on policies and accountability standards.

Qualifications

• High School Diploma from an accredited institution.
• An associate's degree from an accredited college or university (preferred).
• At least three years of secondary school setting experience.

Responsibilities

• Maintain confidentiality of information.
• Provide an organized working environment so that data is secure and not for public viewing.
• Prepare and maintain records required by federal, state and local laws/regulations.
• Create an effective filing system with labels for each student folder.
• Maintain proper student attendance records for easy future retrieval.
• Post daily absentee codes on appropriate records to be reviewed by an administrator.
• Run daily reports regarding the posting of attendance by staff.
• Prepare attendance documents to communicate information to school and district personnel, parents, students and community.
• Disseminate information acquired from parents to the appropriate campus personnel.
• Receive calls and written communication from parents on student absences.
• Assist with providing basic training to staff on attendance protocols and procedures.
• Remain updated on local, state and federal policies regarding attendance.
• Remain updated on student state and federal accountability standards.
• Assist with implementing attendance handbook requirements.
• Verify campus information regarding attendance, suspensions and enrollment status, especially students who are "non-attending" prior to the administrator final approval.
• Attend training sessions and perform other duties as assigned.

Skills

Communication

Interpersonal skills

Data entry

Organizational skills

Microsoft Excel

File maintenance

Education

High School Diploma

Associate's degree

Tools

Microsoft Excel

Job description

Spring ISD in Houston, TX seeks an Attendance Clerk to prepare, monitor and maintain accurate student attendance records in compliance with state and district laws. The role requires integrity, clear communication and attention to data accuracy.

Responsibilities include maintaining confidentiality, preparing attendance documents, posting daily absence codes, running attendance reports, and assisting staff with attendance procedures while staying updated on policies and accountability standards.