Student Associate

University of Texas at Austin; Austin (TX); On-site; USD 19,000 - 28,000; Part time

Job summary

University of Texas at Austin seeks a Student Associate in the School of Civic Leadership to perform clerical duties, data entry, and event support. The role involves coordinating building operations, greeting visitors, and maintaining inventory with a focus on high-quality administrative service.

Position starts immediately with an expected continuation until May 16, 2027. The job is on-site in Austin, TX and requires current UT enrollment.

Qualifications

• Must be a current UT student in good academic standing.
• Ability to perform clerical tasks including data entry and event setup.
• Excellent organizational skills and attention to detail.

Responsibilities

• Assist with clerical tasks including payments, reimbursements, and RTAs via internal processing system.
• Coordinate building operations for Littlefield Home and related spaces, including mail and package handling.
• Greet and assist visitors with strong customer service; direct to faculty and staff.
• Troubleshoot day-to-day building issues; restock office supplies and maintain inventory.
• Assist with events, including setup and teardown under supervision.
• Perform other duties as assigned by office supervisors.

Skills

Data entry

Administrative tasks

Customer service

Education

Current UT student

Job description

Job Posting Title:

Student Associate

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Hiring Department:

School of Civic Leadership

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 16, 2027

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Location:

AUSTIN, TX

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Job Details:

Purpose

Student Associates within the School of Civic Leadership will assist the school with clerical work including building coordination, package sorting, organization, data entry, event set up, and other administrative tasks.

Responsibilities

• May assist with processing payments,reimbursements, and Request for Travel Authorization (RTAs)for the School of Civic Leadership via internal processing system.
• Building coordination of the Littlefield Home, Carriage House, and FAC 2.106 & 2.100- including package acceptance and distribution, tech pick up and return with LAITS, work order placements, mail sorting and distribution.
• Greet and assist visitors having exceptional customer service skills. Direct visitors to appropriate faculty and staff upon request.
• Troubleshoot day to day building issues, order and restock office andhospitalitysupplies as needed; maintain inventory.
• Assist with events, including setup, teardown, and general cleanup as directed by the events team; approved by supervisor.
• Other additional duties as assigned by office supervisors, depending on the needs of the office.

Required Qualifications

Current UT student in good academic standing.

Salary Range

$17.00/hr

Required Materials

• Resume/CV
• Fall 2026 schedule
• Letter of interest

Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.