Student Associate (Work Study), Cockrell School of Engineering

University of Texas at Austin; United States; On-site; USD 17,000 - 24,000; Part time

Job summary

The University of Texas at Austin, Cockrell School of Engineering, is seeking a Student Associate (Work Study) to support financial administration, data entry, and event coordination on UT's Main Campus. The role is open to current UT Austin work-study students and offers flexible hours with on-campus work.

Responsibilities include processing payment vouchers, account reconciliation, filing, and event support for department activities.

Qualifications

• Strong attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Proficiency in Adobe Acrobat.
• Strong interpersonal communication skills.
• Strong written and verbal communication skills.
• Excellent time management and organizational skills.
• Ability to follow written and verbal instructions carefully and work independently.

Responsibilities

• Process payment vouchers and assist with account reconciliation.
• Perform routine data entry and record maintenance.
• Assist with electronic filing and document organization.
• Maintain confidentiality and professionalism in handling sensitive information.
• Other duties as assigned.
• Assist with departmental events set-up/tear-down and execution (i.e. catering, registration, signage).
• Create administrative documents such as registration lists, name tags, floorplan layouts, etc.

Skills

Attention to detail

MS Office

Adobe Acrobat

Interpersonal skills

Written and verbal communication

Time management

Independent work

Tools

Box Cloud Storage

Job description

Job Posting Title:

Student Associate (Work Study), Cockrell School of Engineering

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Hiring Department:

Cockrell School of Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

10

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Dec 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest numbers of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

About the Cockrell School of Engineering Industry and Research Relations Office

Under the Associate Dean for Research, the Industry and Research Relations department builds collaborations that advance UT’s mission and help companies achieve their business goals around innovation, talent and branding. We work with external organizations interested in collaborating with the Cockrell School of Engineering to access top talent, fill gaps in their technology/product roadmaps, stay ahead of technology disruptors and design workforce development programs

Position Purpose

We are seeking a reliable and motivated student employee to assist full-time staff with routine accounting and clerical tasks. This student will mainly be tasked with processing payment vouchers and assisting with account reconciliation while adhering to university policies and procedures. This student employee may also support departmental events as needed.

This position is open to current UT Austin work-study students who meet the required qualifications listed below. This position is open for Fall 2026 and is expected to continue throughout future semesters.

Responsibilities

Finance Administration

• Processing payment vouchers and assisting with account reconciliation

• Perform routine data entry and record maintenance

Administrative Support

• Assist with electronic filing and document organization

• Maintain confidentiality and professionalism in handling sensitive information

• Other duties as assigned

Event Support

• Assist with departmental events set-up/tear-down and execution (i.e. accepting catering, helping with registration, setting out signage, etc.)

• Create administrative documents such as registration lists, name tags, floorplan layouts, etc.

Required Qualifications

• Strong attention to detail.

• Intermediate proficiency in Microsoft Office (Word, Excel, Outlook).

• Intermediate proficiency in Adobe Acrobat.

• Strong interpersonal communication skills.

• Strong written and verbal communication skills.

• Excellent time management and organizational skills.

• Ability to follow written and verbal instructions carefully and work independently.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Knowledge of Box Cloud Storage

Salary Range

$15.00/hour

Working Conditions

• Typical office environment

Work shift

• Expected 10 hours per week

• Flexible work hours between Monday through Friday 8am-5pm, based on students’ class schedule.

Required Materials

• Resume/CV

• Letter of Interest

• Copy of Work-study award

• Class Schedule

• Prospective work schedule

Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.