Student Assistant - Garrison Institute on Aging

Texas Tech University Health Sciences Center; Lubbock (TX); On-site; USD 17,000 - 22,000; Part time

Job summary

Texas Tech University Health Sciences Center is seeking a student employee for general administrative support. You will enter and maintain data in databases, organize records, and assist with reports and outreach materials.

The role emphasizes confidentiality, professional communication, scheduling, and providing clerical help to staff, students, and faculty. A six-hour enrollment requirement applies, and prior office experience is preferred.

Qualifications

• A student enrolled in at least six hours.

Responsibilities

• Enter, update, and maintain information in databases, spreadsheets, and other electronic recordkeeping systems.
• Review data for accuracy, completeness, and consistency.
• Organize, file, and maintain electronic and paper records in accordance with established procedures.
• Assist with compiling data, preparing reports, and maintaining program documentation.

Job description

Position Description

A student employed to perform work as assigned by the supervisor.

Major/Essential Functions

• Enter, update, and maintain information in databases, spreadsheets, and other electronic recordkeeping systems.
• Review data for accuracy, completeness, and consistency.
• Organize, file, and maintain electronic and paper records in accordance with established procedures.
• Assist with compiling data, preparing reports, and maintaining program documentation.

Administrative/Office Support

• Provide general administrative and clerical support to staff, including copying, scanning, filing, printing, and organizing documents.
• Assist with preparing correspondence, reports, presentations, mailing materials, and other office documents.
• Answer telephone calls, respond to routine inquiries, and direct visitors or requests to the appropriate personnel as needed.
• Assist with scheduling meetings, preparing meeting materials, and maintaining office calendars.
• Monitor office supplies and assist with maintaining an organized and professional work environment.
• Assist with planning, coordinating, and implementing community events, educational programs, workshops, and outreach activities.
• Prepare event materials, assemble packets, organize supplies, and assist with event registration.
• Help coordinate event logistics, including room setup, signage, distribution of materials, and cleanup.
• Assist with communicating event information to participants, community members, and other stakeholders.
• Represent the organization in a professional and courteous manner during community events and activities.
• Support staff with ongoing projects, departmental initiatives, and special assignments.
• Assist with collecting, organizing, and maintaining program information and documentation.
• Help prepare informational materials, surveys, flyers, and other outreach resources.
• Perform routine follow-up tasks and assist with tracking project activities and deadlines.
• Communicate professionally and courteously with staff, students, faculty, community members, and external partners.
• Provide general information and assistance within the scope of assigned responsibilities.
• Direct questions or requests requiring additional assistance to the appropriate staff member.
• Maintain confidentiality when handling organizational records and sensitive information.

Occasional Duties

• Perform other related duties and special projects as assigned to support departmental operations and organizational objectives.

Required Qualifications

A student enrolled in at least six hours.

Preferred Qualifications

• Prior experience working in an office or other administrative environment.
• Prior knowledge of processes and procedures, particularly those surrounding confidential recordkeeping or other delicate documents.

Required Attachments

Resume / CV

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.