Student Assistant - Central Records - Central Office, Lansing

State of Michigan; Lansing (MI); On-site; USD 17,000 - 22,000; Part time

Job summary

The Michigan Department of Corrections is seeking Student Assistant staff to support Records Maintenance and related back‑office duties. The role involves maintaining Central Office prisoner records, adding new commitment files to the tracking system, and aiding in file retrieval for building users.

Candidates must be enrolled in an educational program and provide three signed letters of recommendation. The position supports college class schedules and up to 129 hours per month, including summer

Qualifications

• Enrolled in high school, vocational/technical school, or post-secondary education.
• Able to follow instructions and learn the department's processes.
• Able to communicate well with others and work in a team setting.

Responsibilities

• Maintain active Central Office prisoner records and update file tracking systems.
• Sort, file, and manage large volumes of file material and track file movement.
• Retrieve and distribute requested prisoner files for users across the building; assist as needed in Records Storage/Discharges and Mail Room.

Skills

Teamwork

Communication

Computer skills

Instruction following

Education

High school or higher enrollment

Tools

Office equipment

Job description

Job Description

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer. MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

Positions Available

• THERE ARE TWO POSITIONS AVAILABLE

This position assists Records Maintenance staff with the duties to accurately and efficiently maintain active Central Office prisoner records; adding new commitment files to the file tracking system; sort and file large volumes of file material; track file movement; assist other users in locating files when necessary; retrieve and distribute requested prisoner files for users throughout the building. This position also functions as back‑up for Record Storage, Records Discharges, and the Mail Room when necessary.

Please note: Student Assistant positions are considered permanent non‑career positions until college graduation. Student Assistant positions are eligible to work up to 129‑hours per month (including the summer months, even if you are not enrolled in classes). These positions will accommodate college class schedules.

The student must provide current evidence of enrollment or acceptance to an educational institution as well as three (3) signed letters of recommendation.

Required Education And Experience

Education

Current enrollment in high school, vocational or technical school, or post‑secondary educational institution.

Experience

No specific type or amount is required.

Additional Requirements And Information

• Knowledge of terminal digit and straight numeric filing helpful but not essential.


• Ability to follow instructions, work as part of a team, communicate well with others, follow chain of command and be flexible when priorities and procedures change as the needs of the Department change.


• Some knowledge of terminology and subject matter in the area of work to be performed.


• Some knowledge of office equipment or materials used in the work.


• Ability to use a computer.


• Ability to follow oral and written instructions.


• Ability to learn the work of the agency.


• Ability to communicate effectively with others.


• Ability to maintain favorable public relations.

Employment Policy

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

• REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards. As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct (Note: you do not need to fill out the form)

IMPORTANT

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non‑Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in‑person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non‑custody new employee training.

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.