GENERAL OFFICE ASSISTANT 5-E7

State of Michigan; Jackson (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Michigan Department of Corrections is seeking a General Office Assistant to process incoming and outgoing prisoner mail and property, type reports, file, and maintain daily logs. The role requires handling inquiries via phone, email and in person, and operating a computerized mailing system and standard office equipment.

Education is typically a high school level. Experience ranges from basic administrative support to more advanced work; positions may require criminal history checks.

Qualifications

• Educational level typically acquired through completion of high school.
• Criminal history background check may be required for certain positions.
• General Office Assistant roles require basic administrative competencies.

Responsibilities

• Process incoming and outgoing prisoner mail and property.
• Type reports, file, and maintain daily reports and logs.
• Respond to inquiries via phone, email and/or personal contact with prisoners.
• Operate computer, calculator and computerized mailing system.

Skills

Administrative support

Mail handling

Data entry

Communication

Education

High school diploma or equivalent

Job description

Process incoming and outgoing prisoner and institutional mail and property. Type reports, file, and maintain daily reports and logs. Respond to inquiries via phone, email and/or personal contact with prisoners. Operate computer, calculator and computerized mailing system.

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer

Link: https://www.michigan.gov/corrections/for-employees/military-and-veterans

Education

• Educational level typically acquired through completion of high school.

Experience

• General Office Assistant 5
• No specific type or amount of experience is required.
• General Office Assistant 6
• One year of administrative support experience.
• General Office Assistant E7
• Two years of administrative support experience, including one year equivalent to the intermediate level.Certain positions may require a criminal history background check.

View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/G/GeneralOfficeAssistant.pdf

Position Description

As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct (Note: you do not need to fill out the form).

REQUIRED INFORMATION:

Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards, and all appointing authorities are obligated to enforce these ethical standards.

Failure to complete any of the above items may result in your application not being considered. Your application for any position does not guarantee you will be contacted by the department/agency for further consideration. Only those applicants interviewed will be notified of the results.

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) with either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their Non-Custody New Employee Training. PLEASE NOTE: Overnight travel may be required for NCNET.