Student Assistant - Accounting Travel/ORF Unit

University Enterprises, Inc.; Sacramento (CA); On-site; USD 25,000 - 34,000; Part time

Job summary

The University Enterprises, Inc. (UEI) invites applications for a part-time Student Assistant in the Department of Fish and Wildlife (CDFW), focused on professional accounting duties related to travel expense claims and related audits.

Under close supervision, the student will gain hands-on experience in review, analysis, and approval processes, with flexible hours Monday–Friday. The position is based in Sacramento, and requires residency in California while employed by UEI.

Qualifications

• Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable).
• Enrolled in at least six-semester units or nine quarter units for undergraduates; four-semester units or six quarter units for graduates.
• Major must match Accounting, Management Information Systems, Finance, or Business Administration.

Responsibilities

• Assist in review, analysis, and audit of travel-related advance or reimbursement claims.
• Ensure compliance with SAM and bargaining unit contracts.
• Assist in review, analysis, and audit of ORF requests; ensure correct account coding for FI$Cal fields.
• Assist in processing vouchers for correction, transactions, or replenishment for the ORF.
• Assist in processing and printing ORF checks under management direction.
• Assist in year-end accruals or projects; assist in preparation of ASB memos.
• Assist in filing or other records management activities.

Skills

Microsoft Office Suite

Education

Enrolled student status

Job description

Description

Department of Fish and Wildlife (CDFW) is seeking to hire one Student Assistant. Under the close supervision of the Senior Accounting Officer (Supervisor), the Student Assistant, in a learning capacity, will perform professional accounting duties related to the review, audit, and approval of Travel Expense Claims and special projects related to Travel. The position is headquartered in the Natural Resources Building located in downtown Sacramento. The office is right next to Light Rail for an easy commute and features ergonomic furniture, panoramic downtown views, a free employee gym, a cafeteria and bodega, and adjacent childcare.

Requirements

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause. Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department. UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week's notice. UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accounting, Management Information Systems, Finance, or Business Administration

Work Schedule

Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$18.27-$24.62 per hour.

Minimum Qualifications

• To maintain employment eligibility each student must be enrolled at least half-time with a major related to Accountancy, Management Systems (MS) in Accountancy, Finance, or Business Administration (all concentrations).
• Experience in Microsoft Office Suite (Word, Excel, PowerPoint).

Preferred Qualifications

Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities

• Assist in review, analysis, and audit of travel related advance or reimbursement claims.
• Ensure compliance with SAM and bargaining unit contracts.
• Assist in review, analysis, and audit of ORF requests. Ensure compliance with SAM and accurate account coding for FI$Cal chart fields.
• Assist in processing vouchers for correction, transactions, or replenishment for the ORF.
• Assist in processing and printing ORF checks in the direction of Management.
• Assist in year-end accruals or projects.
• Assist in the preparation of ASB memos.
• Assist in filing or other records management activities.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.