Student Assistant - Account Assistant

Theuniversityunion; Sacramento (CA); On-site; USD 25,000 - 34,000; Part time

Job summary

The California Department of Fish & Wildlife (DFG) is seeking a Student Assistant to support the Accounting Services Branch in Sacramento. Under supervision, you will assist with administrative duties, research data for fiscal operations, and provide clerical accounting tasks.

Flexible work schedule, part-time, non-benefited, off-campus. Requires enrollment in a related college major and compliance with UEI requirements.

Qualifications

• Must be enrolled at a college or university and meet part-time enrollment requirements.
• Experience with Microsoft Office (Word, Excel, PowerPoint) is preferred.
• Major(s) should align with Accountancy, MIS, Finance or Business Administration.

Responsibilities

• Review, research, and process invoices (reimbursement, lease, advance) from private vendors and other state agencies.
• Audit invoices for accuracy and ensure details (totals, address, supplier) are correct.
• Enter data into FI$Cal for manual invoices and maintain records in the Billing Log.
• Communicate with departmental staff by phone, email and internal systems to verify information and deadlines.

Skills

Microsoft Office

Education

Accounting/Management Information Systems/Finance/Business Administration major

Tools

Microsoft Office Suite

Job description

• Base Pay $18.27 - $24.62 / Hour
• Job Category Part-time, Off-campus , Department of Fish & Wildlife
• Employee Type Student Assistant
• Required Degree NONE
• Manage Others No

Description

The Department of Fish & Wildlife (DFG) is seeking to hire one student assistant. Under the close supervision of the Senior Accounting Officer (Supervisor), in the Accounting Services Branch (ASB), the Student Assistant (SA) is in a learning role to assist with the administrative duties required by the department. The SA will support the ASB, including researching and analyzing data related to fiscal operations, providing technical support for accounting business needs, and performing clerical accounting tasks.

Additionally, the SA will review, research, and process various types of invoices such as reimbursement, lease, and advance invoices from private vendors and other state agencies. The SA will also effectively communicate the progress of assigned tasks while working within a team environment and follow written and oral instructions

The position is headquartered in the Natural Resources Building located in downtown Sacramento. The office is right next to Light Rail for an easy commute and features ergonomic furniture, panoramic downtown views, a free employee gym, a cafeteria and bodega, and adjacent childcare.

Requirements

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accountancy, Management Information Systems, Finance or Business Administration (all concentrations).

Work Schedule

Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$18.27 - $24.62 per hour

Minimum Qualifications

• To maintain employment eligibility each student must be enrolled at least half-time with a major related to Accountancy, Management Systems (MS) in Accountancy, Finance, or Business Administration (all concentrations).
• Experience in Microsoft Office Suite (Word, Excel, PowerPoint).

Preferred Qualifications

Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities

• Review, research, and process various types of invoices such as reimbursement, lease, and advance invoices from private vendors and other state agencies.
• Audit and verify invoices for accuracy and ensure invoices meet all necessary criteria, including correct totals, correct address, and supplier information.
• Input data accurately into the State’s Financial Information System for California (FI$Cal) for manual invoices.
• Provide support for various tasks including data entry using Microsoft Excel or other database software, scanning, making copies, preparing invoices for mailing, and uploading invoices using various templates into FI$Cal.
• Correspond with departmental staff via phone, email, and internal systems to verify/confirm information when necessary.
• Maintain a tracking spreadsheet of all approved invoices in the Billing Log.
• Process incoming mail, including receiving, date stamping, sorting, and distributing it.
• Mail out approved invoices and submit them to the Cash Receipts Unit for payment processing when funds are received.
• Aid and respond to Region’s inquiries regarding Account Receivable.
• Perform other job-related duties as needed.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Apply by: 9/30/2026

Summary

CDFW’s MISSION is to Manager California’s diverse fish, wildlife and plant resources and the habitats upon which they depend, for their ecological values and for their use and enjoyment by the public.

• Agency/Department Fish & Wildlife, Dept of