Student Assistant - Accounting Assistant - Hybrid

University Enterprises, Inc.; Sacramento (CA); Hybrid; USD 23,000 - 24,000; Part time

Job summary

University Enterprises, Inc. is seeking a student assistant to work with the CalSTRS Accounts Payable team in West Sacramento in a part-time, temporary, non-benefited role. The position requires current college enrollment, flexibility, and strong MS Office skills to support journal entries, reconciliations, and data reporting.

The workload includes contacting members and employers, handling delinquency analyses, and preparing documentation for write-offs, with a hybrid work setup in California.

Qualifications

• Must be a college student attending classes during the regular term.
• Enrolled at an accredited college/university from the UEI affiliation list.
• Enrolled in at least six-semester units or nine quarter units (undergrad); four-semester or six quarter units (grad).
• Majors/Fields of Study: Accounting, Business Administration, Economics, Finance, Mathematics or Statistics.
• Flexible workdays/hours 8 AM–5 PM; supervisor-determined schedule.

Responsibilities

• Prepare entry level journal entries and reconciliations.
• Prepare documentation to assist staff with write offs.
• Assist with contacting members and employers as needed.
• Track returned warrants and receivables.
• Prepare, route and mail letters and warrants.
• Save documents according to policy.
• Analyze accounts for delinquency.
• Monitor and respond to questions to support stakeholders.
• Assist customers including locking and unlocking payments.
• Assist with setting up templates in Excel.
• Collect and prepare statistical data in Excel.

Job description

Description

The California State Teachers' Retirement System (CalSTRS), located in West Sacramento, is seeking to hire a student assistant to work under close supervision with the Accounts Payable managers in the Financial Services Division.

If you are looking to gain more experience in accounting, this position may be for you!

Requirements

Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week's notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list. To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accounting, Business Administration, Economics, Finance, Mathematics or Statistics.

Work Schedule

Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$16.90 to $17.67 per hour.

Minimum Qualifications

• Working knowledge of Microsoft Office Suite: Word, Power Point, Excel, Access and Outlook.
• Must be able to work both independently and in a team environment.
• Must be reliable and punctual.
• Strong attention to detail and problem-solving skills.

Preferred Qualifications

• Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities

• Prepare entry level journal entries and reconciliations.
• Prepare documentation to assist staff with write offs.
• Assist with contacting members and employers as needed.
• Track returned warrants and receivables.
• Prepare, route and mail letters and warrants.
• Save documents according to policy.
• Analyze accounts for delinquency.
• Monitor and respond to questions to support stakeholders.
• Assist customers including locking and unlocking payments.
• Assist with setting up various templates in Excel.
• Collect and prepare statistical data in Excel.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in a hybrid environment.

Students/Employees will be required to work according to the current UEI remote workplace policy and sign a UEI Work from Home Agreement. The decision to permit an employee to work from home is at the discretion of the supervisor or employer and may, at any time and with or without cause, unilaterally terminate the option to work from home.