Student Assistant - Accounting Office

University Enterprises, Inc.; Sacramento (CA); On-site; USD 25,000 - 30,000; Part time

Job summary

University Enterprises, Inc. seeks a part-time student assistant to provide accounting and administrative support, including processing payments, data entry, filing, and verifying payment information. The role requires enrollment as a college student, flexible weekday hours, and California residency.

The work is in-office and non-benefited, with a typical schedule of 8 AM–5 PM. Compensation ranges from $18.00 to $22.00 per hour, with up to 24 hours per week during the academic year and up to 40

Qualifications

• Must be a college student enrolled during regular term (Fall, Spring and Winter, if applicable).
• Basic knowledge of Microsoft Word and Excel.
• Good customer service and communication skills.
• Ability to work well with others as part of a team.
• Familiarity with office equipment, including fax machines, printers, copiers, and scanners.

Responsibilities

• Reconcile incoming paperwork to payment received.
• Prepare batch, reconcile batch control totals and resolve discrepancies.
• Research, identify, and process payments to appropriate customer accounts in the database, and upload supporting documentation.
• Run system-generated reports verifying accuracy, reconcile, and make corrections to customer accounts as necessary.
• Research account or payment status and verify payment application.
• Research, identify, and process receipt correction.
• Update log reference deposit folder and finalize remittance packages.
• Copy and scan packages for distribution and storage.
• Assist staff with record retention and retrieval of the cost documentation package.
• Analyze documents such as timesheets, daily log reports, and claim schedules to ensure the cost data are accurately gathered and compiled.
• Performs other related duties assigned to further support financial services staff.

Skills

Microsoft Word

Microsoft Excel

Customer service

Communication

Teamwork

Office equipment familiarity

Education

Accounting

Tools

Microsoft Word

Microsoft Excel

Job description

Description

The Department of Toxic Substances Control (DTSC) is seeking to hire a student assistant to provide accounting and administrative support by performing various types of accounting related tasks such as processing payments, inputting data, uploading file packages, filing accounting documents, verifying payment information and processing payment receipts, etc.

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week's notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list. To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accounting.

Work Schedule

Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.

Compensation

$18.00 to $22.00 per hour.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Minimum Qualifications

• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• Basic knowledge of Microsoft Word and Excel.
• Good customer service and communication skills.
• Ability to work well with others as part of a team.
• Familiarity with office equipment, including fax machines, printers, copiers, and scanners.

Preferred Qualifications

• Accounting Major with a 3.0 GPA or above.

Duties and Responsibilities

• Reconcile incoming paperwork to payment received.
• Prepare batch, reconcile batch control totals and resolve any discrepancies.
• Research, identify, and process payments to appropriate customer accounts in the database, and upload supporting documentation.
• Run system-generated reports verifying accuracy, reconcile, and making corrections to customer accounts as necessary.
• Research account or payment status and verify payment application.
• Research, identity, and process receipt correction.
• Update log reference deposit folder and finalize remittance packages.
• Copy and scan packages for distribution and storage.
• Assist staff with record retention and retrieval of the cost documentation package.
• Analyze documents such as timesheets, daily log reports, and claim schedules to ensure the cost data are accurately gathered and compiled.
• Performs other related duties assigned to further support financial services staff.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.