Student Assistant - Pension Accounts Payable - Hybrid

University Enterprises, Inc.; Sacramento (CA); Hybrid; USD 25,000 - 34,000; Part time

Job summary

University Enterprises, Inc. is seeking a part-time student assistant in California to learn accounting processes alongside professionals. You will gain exposure to SAP and ERP systems, analyze payment transactions in BenefitConnect, and support reconciliations for financial reporting.

This entry-level role emphasizes developing skills in accounting and business administration while working in a hybrid environment with flexible hours.

Qualifications

• Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable).
• Enrolled in at least six-semester units or nine-quarter units for undergraduates; four-semester units or six-quarter units for graduates.
• Declared major must match the majors listed in the job posting.

Responsibilities

• Process warrants and payments, including reissuing payments, placing stop payments.
• Review and post financial transactions to the General Ledger and help complete account reconciliations.
• Prepare claim schedules, process payments, copy and file documents, and maintain accurate records.
• Monitor and respond to emails in the team's shared inbox and assist with daily administrative tasks.
• Work with the State Controller's Office to resolve payment and claim issues.
• Research accounts, review payment information, and help identify and correct errors.
• Communicate and work with other branches to answer questions, resolve issues, and ensure payments and claims are processed correctly.
• Provide customer service and respond to questions from staff and other departments.
• Organize and prioritize daily assignments to make sure work is completed accurately and on time.

Skills

Attention to detail

Strong written and verbalcommunication

Reliability and punctuality

Teamwork

Education

Accounting

Business Administration

Finance

Tools

SAP

ERP system

Excel

PowerPoint

Job description

Description

The Pension Accounts Payable Unit within the California State Teacher's Retirement System (CalSTRS) is seeking to hire a student assistant to learn and work with accounting professionals who manage payments for members and beneficiaries, process claim schedules through the State Controller's Office and prepare reconciliations for financial reporting.

The student assistant will get exposure to our Enterprise Resource Planning (ERP) system and Systems Applications and Products (SAP) system, as well as learn to analyze payment transactions in our new BenefitConnect pension system. This is a great entry level position for someone who is interested in pursuing a career in accounting as well as business administration. Come join our team!

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week's notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list. To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accounting, Business Administration, Finance or related field.

Work Schedule

Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$18.27 - 24.62 per hour.

Minimum Qualifications

• Must be able to work both independently and in a team environment.
• Must be reliable and punctual.
• Attention to detail and problem-solving skills.
• Strong written and verbal communication.
• Strong computer skills, with the ability to use Microsoft Office programs, especially Excel and PowerPoint.

Preferred Qualifications

• Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.
• Basic knowledge of common office equipment, including printers, copiers, scanners, and fax machines.

Duties and Responsibilities

• Process warrants and payments, including reissuing payments, placing stop payments, and checking deposits.
• Review and post financial transactions to the General Ledger and help complete account reconciliations.
• Prepare claim schedules, process payments, copy and file documents, and maintain accurate records.
• Monitor and respond to emails in the team's shared inbox and assist with daily administrative tasks.
• Work with the State Controller's Office to resolve payment and claim issues.
• Research accounts, review payment information, and help identify and correct errors.
• Communicate and work with other branches to answer questions, resolve issues, and ensure payments and claims are processed correctly.
• Provide customer service and respond to questions from staff and other departments.
• Organize and prioritize daily assignments to make sure work is completed accurately and on time.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in a hybrid environment requiring at least two (2) days in the office.

Students/Employees will be required to work according to the current UEI remote workplace policy and sign a UEI Work from Home Agreement. The decision to permit an employee to work from home is at the discretion of the supervisor or employer and may, at any time and with or without cause, unilaterally terminate the option to work from home.

Application Deadline

Apply by: November 18, 2026