Student Arts Business Administration Assistant (Development & Operations)

Stubblefield Institute; Shepherdstown (WV); Hybrid; USD 15,000 - 21,000; Part time

Job summary

CATF is seeking a Student Arts Business Administration Assistant (Development & Operations) to support fundraising data, CRM tracking (Spektrix), and general theater business management during the festival planning phase. The role emphasizes Excel-based financial tracking, expense logging, and calendar coordination with full-time staff.

Strong undergrad with work-study eligibility will contribute to internal workflows, donor data handling, and resonant administrative projects across departments.

Qualifications

• Undergraduate student with work-study eligibility.
• Proficient in Microsoft Excel (formulas, data organization, and financial formatting).
• Strong accuracy, organization, and exceptional attention to detail.
• Ability to handle sensitive financial and donor information with discretion.
• Self-starter with the ability to follow detailed instructions and work independently.

Responsibilities

• Financial & Operations Tracking: Maintain, format, and update financial spreadsheets, expense logs, and contribution data using Microsoft Excel and Google Sheets to support organizational planning.
• Database & CRM Management: Assist the Development Director with data entry, record cleaning, and administrative organization within CATF’s database (Spektrix) to ensure accurate internal tracking.
• Arts Business Operations Support: Assist with internal administrative workflows, resource organization, and planning documentation for non-profit theater operations and fundraising pipelines.
• Planning & Calendar Support: Help maintain internal administrative calendars, development schedules, and meeting agendas in coordination with full-time CATF staff.
• Internal Collaboration: Work closely and collaboratively with full-time staff to support internal research, reporting organization, and administrative projects.

Skills

Excel proficiency

Google Workspace

Data analysis

CRM management

Attention to detail

Discretion

Tools

Spektrix

Job description

Student Arts Business Administration Assistant (Development & Operations)

Working Title Student Arts Business Administration Assistant (Development & Operations)

FLSA

Student Pay Level B

Advertised Pay Rate 11.00

Department Student Emp CATF

The Student Arts Business Administration Assistant is a hybrid administrative role supporting both development operations and general theater business management during the planning phase of the Contemporary American Theater festival. This internal support role blends fundraising data analysis and CRM tracking with broader arts administration functions, such as operational expense tracking, internal resource organization, and administrative workflow planning. The ideal candidate is analytical, highly proficient in Excel, well-versed in arts management principles, and discreet with sensitive organizational information.

Key Responsibilities

• Financial & Operations Tracking: Maintain, format, and update financial spreadsheets, operational
  expense logs, and contribution data using Microsoft Excel and Google Sheets to support organizational
  planning.
• Database & CRM Management: Assist the Development Director with data entry, record cleaning, and
  administrative organization within CATF’s database (Spektrix) to ensure accurate internal tracking.
• Arts Business Operations Support: Assist with internal administrative workflows, resource
  organization, and planning documentation for non-profit theater operations and fundraising pipelines.
• Planning & Calendar Support: Help maintain internal administrative calendars, development
  schedules, and meeting agendas in coordination with full-time CATF staff.
• Internal Collaboration: Work closely and collaboratively with full-time staff to support internal
  research, reporting organization, and administrative projects.

Minimum Qualifications

• Enrolled as an undergraduate student, with work study eligibility.
• Strong computer skills, with demonstrated proficiency in Microsoft Excel (formulas, data organization, and financial formatting) and Google Workspace.
• High level of accuracy, organization, and exceptional attention to detail.
• Demonstrated ability to handle sensitive and confidential financial and donor information with absolute discretion and integrity.
• Self-starter attitude with the ability to follow detailed instructions and manage assigned tasks independently within an internal team environment.

Posting Date 08/23/2026