Student Affairs Associate-Casual

WCTC Corporate Training Center; City of Pewaukee (WI); On-site; USD 16,531 - 24,796; Part time

Job summary

WCTC Corporate Training Center seeks a part-time Student Affairs Associate to provide front-dop desk support for students and guests from pre-enrollment to graduation. You will handle inquiries, scheduling, payments, and navigation of college systems with a focus on privacy and accuracy.

You will work within the Registration department, assisting with student records, enrollment steps, and campus resources while supporting team priorities and events. Hours are flexible, up to 18 per week.

Qualifications

• Knowledge of office practices, procedures, and equipment.
• Effective communication with students, the public, and staff.
• Team player and able to work independently.
• Typing speed 35+ words per minute.
• Familiarity with word processing, spreadsheets, chat systems, and email.
• Courteous, respectful, and tactful in diverse situations.
• Detail-oriented with strong multi-tasking and problem-solving abilities.

Responsibilities

• Create a welcoming environment and deliver excellent customer service via phone, email, text, and other channels.
• Process payments and answer basic fee questions; reconcile cash drawers.
• Support daily student affairs workflows and help prioritize tasks.
• Assist students with registration, adds/drops/withdrawals, admissions, and payments.
• Help students access campus resources and navigate college systems.
• Inform and instruct students on course registration, FAFSA, transcripts, and billing.
• Represent the one-stop shop at events as needed.
• Collaborate with college staff to ensure a positive student experience.
• Provide accurate information related to student affairs functions.
• Participate in assignments and special projects.

Skills

Office procedures

Customer service

Communication

Typing 35 wpm

Computer software

Professionalism

Attention to detail

Education

High school diploma + some college

Associate’s degree preferred

Job description

Description

This position provides primary support services (e.g. creating a welcoming environment, scheduling appointments, taking calls, responding to emails, processing, etc.) for students and guests working with student affairs departments from the point of pre-enrollment to graduation. They will maintain knowledge of the division, interpret, and teach these policies and procedures to prospective and current students. In addition, this position provides project support for the division as time allows.

This position provides primary support services (e.g. creating a welcoming environment, scheduling appointments, taking calls, responding to emails, processing, etc.) for students and guests working with student affairs departments from the point of pre-enrollment to graduation. They will maintain knowledge of the division, interpret, and teach these policies and procedures to prospective and current students. In addition, this position provides project support for the division as time allows.

Characteristic Duties And Responsibilities (include, But Not Limited To)

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of the job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated on this description.

• Create a welcoming environment by providing excellent exceptional customer service to students and community members through phone, email, text, and other communication channels. Identify student needs and address them appropriately and efficiently. Check-in and schedule appointments for prospective, new and current students. Complete reminder calls, email messages and send text messages for appointments. Verify aspects of students’ status and provide information regarding necessary policies and procedures. Process documentation based on individual need. Maintain privacy and confidentiality.
• Process payments via cash, credit card, or check, troubleshoot accounts and answer basic fee questions. Apply charges to student accounts for various college services. Reconcile daily cash drawers and ensure the security of cash. Balance receipts to closing statements.
• Facilitate the workflow of daily student affairs processes and collaborate within a team to determine what work holds the greatest priority of production in a given time of during the student lifecycle as it relates to departmental goals. Compile and prepare correspondence and documents for mailings.
• Assist students with navigating College systems, including student registration; processing of adds, drops, withdrawals, and admissions applications; receipt of payments; and processing of student documents.
• Identify and troubleshoot student record and enrollment issues; correct and/or update as needed. Assist students and community members in with accessing and navigating campus resources.
• Inform and instruct students through student affairs processes including, but not limited to course registration, WCTC application account creation and program declaration, FAFSA, accessing email, transcript requests, setting up payment plans, accessing tax documents, registering for testing, and enrollment verification
• Participate in events representing the one-stop shop as needed.
• Collaborate with Student Affairs staff, Deans, Associate Deans and other college staff to perform essential functions and to ensure a positive student experience
• Provide accurate and up-to-date information as needed to students and community members as it relates to student affairs functions.
• Participate in and contribute to assignments and special projects of a similar nature

Minimum Qualifications

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of office practices, procedures, and equipment
• Ability to communicate effectively with students, the general public, and staff members
• Ability to work effectively as a team member and independently
• Ability to type at least 35 words per minute
• Familiarity with computer software applications such as word processing and spreadsheets, chat systems, and email
• Ability to be courteous, respectful, and tactful when dealing with personal or difficult situations
• Aptitude for accuracy and detail; ability to organize work and multi-task; ability to troubleshoot and problem solve

Educational And Experience Requirements

• High school diploma plus some post-secondary education; Associate’s degree preferred.
• Two (2) years of general office or customer service experience; prior work experience in higher education with knowledge of Student Affairs is preferred.

Supplemental Information

The Student Affairs Associate is part of the Registration department and will report to the Manager of Ollie's Compass.

The position is available to start immediately. This is a part-time position, and not benefit eligible. The hours are flexible Monday through Friday, and will not exceed 18 hours per week.

Internal team members are encouraged to grow their careers at WCTC! To be eligible to apply for a new role, employees must be in their current position for at least six (6) months.

Candidates must be legally authorized to work in the United States at the time of hire and maintain that authorization through employment. Verification of employment eligibility will be required upon hire. WCTC does not provide employment-based visa sponsorship.