Administrative Assistant Student Affairs

Rocky Vista University LLC; United States; Hybrid; USD 28,000 - 31,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

2 weeks vacation (minimum)

Sick days

13 1/2 paid holidays

401(K) match up to 7%

Hybrid work model

Job summary

Rocky Vista University in Englewood, CO is seeking an Administrative Assistant Student Affairs (Full-Time) to support the Student Affairs team with calendar management, front desk duties, and processing routine paperwork.

The role requires strong organizational and communication skills, 60 wpm typing, and proficiency in Windows, Word, Excel, Outlook, and Google workspace. Hybrid work flexibility offered.

Qualifications

• High School Diploma or equivalent required.
• At least two years of clerical/office experience.
• Bachelor's Degree from an accredited institution preferred.
• Experience in an academic environment is a plus.

Responsibilities

• Schedule appointments for Student Affairs staff and leadership.
• Serve as front counter receptionist, handle queries, phones, and email.
• Process routine paperwork (event forms, purchasing, reimbursements, travel).
• Assist Navigate team and budgeting tracking.
• Support special events and office duties as needed.

Skills

Organizational skills

Communication skills

Data entry

Typing speed 60 wpm

Confidentiality

Teamwork

Time management

Problem solving

Education

High School Diploma or equivalent

2 years clerical/office experience

Bachelor's Degree (preferred)

Tools

Windows

Microsoft Word

Excel

PowerPoint

Outlook

Google Sheets

Google Docs/Presentations

Job description

Location, Job Title, Benefits

Rocky Vista University in Englewood, CO has an opening for a

Administrative Assistant Student Affairs (Full-Time)

Deadline: Applications accepted until position filled; priority given to applicants received by Friday, 10/23/2026

SALARY:

$20.00 - $22.75 per hour, the posted salary range represents the minimum to the midpoint within RVU’s compensation plan. RVU’s full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

BENEFITS:

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.

Commitment to Inclusive Excellence:

We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence.

Equal Opportunity Employer:

RVU is proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

Primary Purpose

Provide administrative assistance for the Student Affairs team.

Essential Job Functions

• Schedule appointments for student affairs staff, including the Associate Dean, Mental Health Director, Director of Student Life, Educational Learning Specialist, and Career and Professional Development Counselors.
• Act as front counter receptionist, including responding to student queries, answering phones, and monitoring the student affairs e-mail address.
• Process routine paperwork for Student Affairs staff, including event forms, purchasing requisitions, reimbursement requests, travel authorizations, etc.
• Serve on Navigate team and help with Navigate support.
• Assist the Associate Dean in tracking budget expenses and reconciling with the overall budget.
• Assist all team members in the completion of projects, tasks, events, etc.
• Schedule meetings and events for the Office of Student Affairs.
• Take meeting minutes at meetings scheduled by the Office of Student Affairs and document them in Navigate.
• Provide administrative assistance with ordering supplies and other administrative duties, such as regularly updating the Student Affairs bulletin board and the TV monitor.
• Assist the Director of Student Life with special events.
• Other duties as assigned by supervisor or his/her designee.

Marginal Job Functions

• Provide cross-coverage for administrative tasks for the Office of Student Affairs.

Required Knowledge, Skills, and Abilities

• Outstanding organizational and communication skills.
• Demonstrate intermediate skill level or higher data entry knowledge and computer skills including Windows, Microsoft Word, Excel, PowerPoint, and Outlook.
• Proficiency in such web-based programs as Google Sheets, Docs, Presentations.
• Type 60 wpm.
• Ability to work with a high level of confidential material with attention to detail.
• Ability to multi-task and problem solve innovatively.
• Ability to work effectively in a team-based environment.
• Demonstrate effective time management skills and ability to meet deadlines.

Minimum Qualifications

• High School Diploma or equivalent.
• At least two (2) years of previous clerical/office experience.

Preferred Qualifications

• Bachelor's Degree from an accredited institution.
• Professional background in academic environment.
• Experience in organizing or supporting student affairs.

Additional Requirements

Final applicant will be required to pass background check and drug screening.

ADA Compliance

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.

• Ability to orally communicate effectively with others;
• Ability to communicate effectively in writing, using the English language;
• Ability to work cooperatively with colleagues and supervisory staffs at all levels;
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;
• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.