Student Administrative Support Assistant II – Administration

Search Results; Los Angeles (CA); On-site; USD 17,000 - 30,000; Part time

Job summary

University Student Union at California State University, Northridge is seeking a Student Administrative Support Assistant II to handle a range of routine and complex administrative tasks for the Department of Administration. The role requires strong organization, budgeting, and reporting capabilities while supporting vendors, travel, and office operations.

The position is ideal for a CSUN student looking for hands-on experience in budget administration, with opportunities to work on meaningful

Qualifications

• Must be a CSUN student and eligible for student employment.
• Prior related experience is preferred.
• Strong organizational and communication skills are required.

Responsibilities

• Monitors and maintains department budgets and prepares monthly/quarterly reports.
• Creates and maintains budget trackers and reconciles expenses.
• Performs general office duties including filing, data entry, and document management.
• Assists with travel arrangements, purchasing, and vendor communications.
• Supports special projects for the Administration & Assessment Manager, Associate Director, and USU Director.

Skills

Budget tracking

Administrative support

Data entry

Communication skills

Microsoft Office

Document management

Education

CSUN student

Previous related experience

Tools

Word

Excel

PowerPoint

Job description

UNIVERSITY STUDENT UNION
CALIFORNIA STATE UNIVERSITY, NORTHRIDGE
STUDENT ASSISTANT EMPLOYEE JOB DESCRIPTION

JOB DESCRIPTION

Under the supervision of the Manager of Administration & Assessment, the Student Administrative Support Assistant II is responsible for handling a variety of routine and complex projects, duties and responsibilities requiring organization, skill, judgment, and decision-making for the Department of Administration at the University Student Union (USU).

JOB DUTIES

• Monitors and maintains the annual budgets for the Administration department and its corporate office supplies program, including preparing monthly and quarterly reports for review by the Manager of Administration & Assessment
• Creates, maintains, and monitors two budget trackers
• Reconciles department and office supplies budget monthly
• Electronically files and maintains budget documents and receipts
• Assists the Manager of Administration & Assessment in preparing the annual budget
• Serves as co-presenter for the Administration department’s budget presentation
• Prepares contracts, purchase orders, budget modifications, makes adjustments to monthly financials (reclassifications), and Work-Study requests
• Works with vendors to establish contracts and reconcile charge disputes
• Prepares monthly American Express reports for the Associate Director of Administration & Communications and the USU Executive Director
• Processes office supply orders for all USU departments and distributes general and specialty supplies from vendors
• Maintains archive of office supplies ordered, delivered, and distributed; and researches discrepancies
• Communicates with department managers and student assistants regarding updates on their office supplies orders and office supplies budgets
• Processes and maintains documents for supply orders, including a web-based request form, a general supplies inventory, and vendor information
• Assists the Manager of Administration & Assessment in securing conference travel arrangements
• Prepares travel requests and travel expense reports
• Completes online trainings for creating accessible documents provided by the CSUN Universal Design Center with a commitment to producing accessible emails and Word, PowerPoint, and Acrobat documents throughout duties
• Researches and gathers information relative to duties or special projects as assigned
• Analyzes data, makes budget and efficiency recommendations
• Prepares and disseminates correspondence for the Manager of Administration & Assessment
• Assists the Manager of Administration & Assessment, the Associate Director of Administration & Communications, and the USU Executive Director with special projects as assigned
• Provides on-campus deliveries
• Performs general office duties, including but not limited to greeting visitors, answering phones, developing and maintaining office systems, tracking information and data, typing correspondence, photocopying, scanning, faxing, filing and other related tasks
• Performs other related duties as assigned

QUALIFICATIONS

EDUCATION

Must be a currently enrolled CSUN student

EXPERIENCE

Previous related experience and/or specialized education preferred

Valid Driver’s License and auto insurance preferred

OTHER

This position is a sensitive position as designated by the CSU. Following an offer of employment, the appointment is contingent upon successful completion of a background check and may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. No applicant will be denied employment solely on the grounds of a criminal offense. The nature of the offense, the date of the offense, the surrounding circumstances and the relevance of the offense to the position(s) applied for will be considered.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to be detailed oriented, self-motivated, and possess strong initiative
• Ability to demonstrate strong leadership, organizational, and interpersonal skills
• Excellent customer service skills
• Ability to communicate effectively in writing, including composition, grammar, spelling and punctuation
• Ability to verbally communicate effectively, including the ability to share relevant information, ask questions, listen well, and respond appropriately
• Knowledge of computer applications including Word, Excel, PowerPoint, and Internet
• Ability to independently manage multiple tasks simultaneously and adhere to deadlines without immediate supervision
• Ability to maintain records and information in a confidential manner
• Ability to perform basic mathematical computations including addition, subtraction, multiplication, division and calculating percentages
• Ability to maintain a neat appearance and courteous disposition
• Ability to work and contribute to an inclusive, diverse working and learning environment

ADMINISTRATIVE

• Attention to Detail: Thoroughness in accomplishing a task through monitoring and checking work efficiently.
• Time Management: The process of managing one’s time effectively and productively to complete multiple assigned tasks.

ANALYTICAL

• Critical Thinking: The ability to think rationally and thoughtfully through a problem or project and determine the best steps needed.

INTERPERSONAL

• Customer Service: Displays positive attitudes and behaviors, which demonstrates an awareness and willingness to respond to customer’s needs, requirements, and expectations.

LEADERSHIP

• Reliability: Dependable in performing job-related tasks, finishing assigned projects, meeting deadlines and appointments.

STRATEGIC PLANNING

• Planning & Organizing: Organizes and prioritizes tasks to be performed and completed by a deadline in order to achieve the most efficient use of time.

SUPERVISION

General supervision is provided by the Manager of Administration & Assessment

TYPICAL WORKING CONDITIONS

Work is primarily performed in a temperature-controlled office environment. Daily contact with members of the campus community, including students, faculty, staff, administrators and guests, is required. The position is expected to handle/lift packages, equipment, and/or office supplies up to 25 pounds. In addition to regularly assigned work schedule Monday-Friday, must possess an ability and willingness to work some academic interim and break periods as needed; must be flexible, adaptable, and readily able to adjust to changes in work environment.

The University Student Union at California State University, Northridge is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Human Resources.