Student Administrative Assistant

Chatham University; Pittsburgh (Allegheny County); On-site; USD 17,000 - 22,000; Part time

Job summary

Chatham University is seeking a part-time Student Administrative Assistant to support the Dean’s Office with communications, calendar management, and campus operations. The role includes handling emails, coordinating campus events, and assisting with tours for external visitors.

You will draft training materials, help with catering and IT tickets, and contribute to performance reviews while maintaining a 20-hour weekly limit. This position emphasizes diversity and inclusive campus engagement.

Responsibilities

• Assist with incoming correspondence through the official school email (FSSE) and distribute campus-wide emails.
• Manage EHCC campus-wide calendar approvals and add event information to the EHCC calendar.
• Handle campus mail and packages; notify individuals of arrivals.
• Assist with event coordination including catering orders, IT tickets, Facilities setup, and draft flyers.
• Assist with ASTRA space approvals and space reservations; add events awaiting supervisor review.
• Provide campus tours for external visitors as an ambassador of the Dean’s Office; coordinate with the FSSE admissions recruiter.
• Create training tutorials/walkthroughs of position responsibilities for future Student Administrative Assistants.
• With supervisor, complete a brief performance review each semester.

Job description

Responsibilities:

• Assistswithincoming correspondence through the official school e-mail account (FSSE)account.Distributescampus wide emails through account.
• Manages EHCC campus wide calendar approvals. Addsacademicandstudent-led eventinformationtotheEHCC calendar.
• Manages campus mail and packages.Reachesout to individuals to alertthem of packagearrivals.
• Assistswithevent coordination such asplacing catering orders, IT tickets, Facilitiesset up requests, drafts flyers andotherprojectdetails upon request.
• Assists withASTRAspaceapprovalsand space reservations as needed.Addsevents in question of approval tolistforsupervisorreview.
• Provides tours for external visitors as an ambassadorofthe Dean’s Office. Collaborates with supervisorand FSSE admissions recruiteron availability and subject material offeredintours.
• Creates training tutorials/walkthroughsof position responsibilitiesfor futureStudent Administrative Assistants.
• In conjunction with supervisor, completes abriefperformance review each semester.

20 hours per week

All current student employees should notify their other manager(s) if you work multiple jobs on campus at the same time. Additionally, students may not work more than 20 hours per week (combined between all campus jobs) during the academic year. Students may not exceed 980 work hours per calendar year.

Student jobs do not automatically roll over to the next academic year or summer.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals’ intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.