Student Administrative Assistant

MSU Olin Health Center; Michigan; Hybrid; USD 2,066,000 - 3,031,000; Part time

Job summary

Michigan State University is seeking a Student Administrative Assistant to join the Procurement and Payment Systems team. The role supports RFx activities, recordkeeping, scheduling, and communication for senior buyers in a hybrid setup with on-campus presence as needed.

The position offers exposure to public procurement operations and data analysis tasks, with MSU's KFS system experience valued. Ideal for a student aiming to grow supply chain expertise while maintaining academic commitments.

Qualifications

• Current MSU student in good academic standing.
• Attention to detail and ability to follow instructions accurately.
• Reliable and punctual.
• Excellent communication skills and a professional demeanor.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office tools (Outlook, Word, Excel); ability to learn new systems.

Responsibilities

• Assist Procurement Senior Buyers with preparing RFx documents (RFPs, RFQs, RFIs), including formatting and organizing supporting materials.
• Follow up on communications with internal stakeholders and external vendors as directed.
• Assist with scheduling meetings, coordinating calendars, and sending meeting invitations.
• Track RFx timelines and milestones and follow up to ensure tasks are completed on schedule.
• Help organize RFx responses, evaluation materials, and related documentation.
• Support daily administrative and clerical tasks as needed.
• Update and maintain procurement records and documentation in the KFS system and other tracking tools.
• Assist with basic data analysis and reporting tasks when needed.
• Conduct required research at the request of senior buyers and report findings back to the team.

Skills

Attention to detail

Time management

Communication skills

Reliability and punctuality

Organizational skills

Education

Enrolled MSU student

Tools

Microsoft Office

KFS (Kuali Financial Systems)

Job description

Michigan State University Finance - SVP/CFO/Treasurer, Controller, Budget, Risk Management, Treasury and Contract & Grant Admin.

and the job listing Expires on September 11, 2026

We are seeking a motivated and detail-oriented Student Administrative Assistant to join the Procurement and Payment Systems team. This position is ideal for a student looking to grow their supply chain expertise and for someone who loves to research.

The Student Administrative Assistant provides administrative and clerical support to Procurement Senior Buyers by assisting with RFx activities, communications, recordkeeping, and general office tasks. This role supports the timely and accurate execution of procurement processes and offers students hands-on exposure to public procurement operations.

This position is “remote-friendly”, with the expectation of on-campus presence depending on operational needs. This is typically referred to as “Hybrid”, with the flexibility of regular remote work mixed with in-office work as mutually agreed upon with the supervisor.

Job Duties

• Assist Procurement Senior Buyers with preparing RFx documents (RFPs, RFQs, RFIs), including formatting and organizing supporting materials
• Follow up on communications with internal stakeholders and external vendors as directed
• Assist with scheduling meetings, coordinating calendars, and sending meeting invitations
• Track RFx timelines and milestones and follow up to ensure tasks are completed on schedule
• Help organize RFx responses, evaluation materials, and related documentation
• Support daily administrative and clerical tasks as needed
• Update and maintain procurement records and documentation in the KFS system and other tracking tools
• Assist with basic data analysis and reporting tasks when needed
• Conduct required research at the request of senior buyers and report findings back to the team

Minimum Qualifications

• Current MSU student in good academic standing
• Attention to detail and ability to follow instructions accurately
• Reliable and punctual
• Excellent communication skills and a professional demeanor
• Strong organizational and time management skills
• Proficiency with Microsoft Office tools (Outlook, Word, Excel); ability to learn new systems

Desired Qualifications

• Supply chain major
• GPA of 3.5 or higher
• Previous experience using KFS (Kuali Financial Systems)