Buyer

QuickPro Staffing; Wilberforce (OH); On-site; USD 52,000 - 78,000; Full time

Job summary

QuickPro Staffing seeks an experienced University Buyer to support campus procurement, ensuring competitive pricing and compliant purchasing. The role liaises with campus departments and vendors, manages purchase orders, contracts, and reports, while upholding accuracy, confidentiality, and customer service.

The ideal candidate will bring strong analytical, organizational, and communication skills, with a clear understanding of purchasing policies and the ability to work independently or as part

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Supply Chain, Procurement, or related field.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong knowledge of purchasing policies and general office procedures.
• Excellent analytical, organizational, interpersonal, and communication skills.

Responsibilities

• Obtain competitive pricing for goods and services requested by campus departments.
• Research and evaluate vendors, products, services, and purchasing options.
• Assist with contracts involving outside consultants and service providers.
• Prepare specifications, bid requests, and vendor proposals with requesting departments.
• Enter and maintain purchase order information within university purchasing and business software systems.
• Maintain accurate vendor, equipment availability, and property disposition databases.
• Educate and assist campus departments regarding purchasing policies, procedures, and requirements.
• Review purchase orders for accuracy, completeness, and compliance.
• Handle correspondence related to purchasing projects, orders, vendors, and purchasing issues.
• Serve as a liaison between vendors and university departments to facilitate timely resolution of issues.
• Work with departments and logistics to resolve damaged or incorrect shipments.
• Monitor and expedite orders to meet departmental needs.
• Prepare procurement reports for internal and external stakeholders.
• Maintain accurate records and documentation related to purchasing activities.
• Provide responsive, professional service to campus departments and vendors.
• Perform other duties as assigned.

Skills

Procurement

Vendor Management

Contract Coordination

Competitive Bidding

Purchase Orders

Data Entry

Microsoft Office

Problem Solving

Communication

Organization

Customer Service

Attention to Detail

Education

Bachelor’s degree in Business Administration or related field

Tools

ERP systems

MS Excel

Job description

QuickPro Staffing is seeking an experienced University Buyer to support the procurement and purchasing operations of a university campus. This position is responsible for obtaining competitive pricing for goods and services, coordinating vendor contracts, ensuring compliance with purchasing policies, and serving as a key liaison between campus departments and vendors.

The ideal candidate is highly organized, analytical, detail-oriented, and customer-service focused, with the ability to manage multiple purchasing requests while maintaining accuracy, professionalism, and confidentiality.

Essential Duties & Responsibilities

• Obtain competitive pricing for goods and services requested by campus departments.
• Research and evaluate vendors, products, services, and purchasing options.
• Assist with contracts involving outside consultants and service providers.
• Prepare specifications, bid requests, and vendor proposals in cooperation with requesting departments.
• Enter and maintain purchase order information within university purchasing and business software systems.
• Maintain accurate vendor, equipment availability, and property disposition databases.
• Educate and assist campus departments regarding purchasing policies, procedures, and requirements.
• Review purchase orders prepared by other personnel for accuracy, completeness, and compliance.
• Handle correspondence related to purchasing projects, orders, vendors, and purchasing issues.
• Serve as a liaison between vendors and university departments to facilitate timely resolution of issues.
• Work closely with university departments and logistics personnel to resolve problems involving damaged, incorrect, duplicate, or incomplete shipments.
• Monitor and expedite orders as necessary to meet departmental needs.
• Prepare purchasing and procurement reports for internal and external stakeholders.
• Maintain accurate records and documentation related to purchasing activities.
• Provide responsive, professional service to campus departments and vendors.
• Perform other duties and responsibilities as assigned.

Minimum Qualifications

• Bachelor’s degree in Business Administration, Accounting, Supply Chain, Procurement, or a related field.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Working knowledge of purchasing policies, accounting principles, and general office procedures.
• Strong analytical, organizational, interpersonal, and communication skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize multiple assignments and meet deadlines.
• Ability to work independently with general supervision while also functioning effectively as part of a team.
• Demonstrated professionalism, integrity, collaboration, and sound judgment.
• Strong customer service skills with the ability to work effectively with campus departments, vendors, and other stakeholders.
• Willingness to assist other areas of the department as needed while maintaining a positive and professional attitude.

Preferred Qualifications

• Certified Purchasing Manager (CPM) certification.
• Accredited Purchasing Practitioner (APP) certification.
• Previous experience in a university, college, public-sector, or institutional purchasing environment.
• Experience managing vendor relationships.
• Experience negotiating contracts, pricing, or purchasing agreements.
• Knowledge of procurement systems and purchase order processes.

Skills & Competencies

• Procurement & Purchasing
• Vendor Management
• Contract Coordination
• Competitive Bidding & Pricing
• Purchase Orders
• Data Entry & Recordkeeping
• Microsoft Office
• Problem Solving
• Communication
• Organization & Time Management
• Customer Service
• Attention to Detail