Administrative Business Analyst

Michigan State University; East Lansing (MI); Hybrid; USD 42,000 - 68,000; Full time

Benefits offered by this job

Remote-friendly

Hybrid work option

In-person training first six months

Job summary

Michigan State University is seeking a detail-oriented administrative professional to manage HR activities for support staff and students, including hiring, onboarding, timekeeping, payroll entry, and compliance tasks.

The role also handles financial transactions, reporting, sub-award payments, and budget monitoring, supporting the Department Chair and Business Manager. Initial in-person training with a path to hybrid work as needed.

Qualifications

• Knowledge of business administration fundamentals and office procedures.
• 1–3 years of related experience in office operations or equivalent.
• Experience with word processing, databases, spreadsheets, presentations and/or desktop publishing.

Responsibilities

• Coordinate HR activities including hiring processes, onboarding, and payroll entry.
• Process financial transactions and assist in budgeting and reporting.
• Support faculty and staff with HR and financial procedures; maintain compliance.
• Work is in-person during training with potential hybrid arrangement afterward.

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

EBS

SAP

KFS

Job description

Position Summary

45% Human Resources

This position will collect, interpret, process, and monitor HR activities and paperwork for support staff/temporary/student employees including initiate the hiring process, interviewing; coordinate timesheet submission and payroll entry for the Department; complete I-9 verifications; manage youth program criminal background check process, monitor student health risk compliance and track conflict of interest and RVSM compliance, primary coordinator for Faculty/Academic Staff searches, process promotions, raises, reappointments, time off, leaves and terminations

Analyze human resource processes and propose creative solutions to increase operational efficiency. Serve as a resource (along with the Business Manager) to faculty and staff for human resources processes.

Coordinate with the Business Manager and campus units to ensure smooth onboarding (space, IT, Telecom) for new employees.

Coordinate and schedule all Faculty/Academic Staff reviews with the Department chair

45% Financial Transactions and Reporting

Work in collaboration with the Business Manager to verify that transactions are accurate and complete and documentation is on file; initiate transactions (Distribution of Income & Expense, General Error Corrections, Cost Redistributions) promptly to correct errors.

Process sub-award payments for grant accounts; assist department office staff in processing financial transactions (Disbursement Vouchers, Requisitions/Purchase Orders) as needed; deposit cash and checks received; initiate billings for Copy Center charges and maintain records.

Assist in the development, maintenance and analysis of financial reports for the Department Chair, Business Manager, and faculty. Reports include: budget to actual (including encumbrances and forecasting), project-specific reports (as needed by the funding agency) and evaluating and monitoring salary distributions to identify funding gaps and ensure employees are paid from the correct account(s). Analyze financial processes and propose creative solutions to increase operational efficiency. Serve as a resource (along with the Business Manager) to faculty and staff for financial processes.

10% Other Duties as assigned

The role is fully in person during the first six months of training, with the option to transition to a hybrid work arrangement after successful completion of training.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field such as Business Administration or in a field which corresponds to the particular department of employment; one to three years of related and progressively more responsible or expansive work experience in office procedures, or in performing responsibilities related to the operational activities of the employing unit; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

Desired Qualifications

Bachelor's degree in Business Administration or related field preferred; experience in Microsoft Office, EBS, SAP, and KFS; strong knowledge of MSU policies and procedures; a self-starter whose strengths include creative thinking, problem solving, and ability to work on several projects simultaneously in a fast-paced, deadline-oriented environment.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Special Instructions

The role is fully in person during the first six months of training, with the option to transition to a hybrid work arrangement after successful completion of training.

Work Hours

STANDARD 8-5

Website

https://www.canr.msu.edu/fshn/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends September 1, 2026 at 11:55 P.M.