Procurement Specialist

Kansas State University; Manhattan (KS); Hybrid; USD 23,000 - 34,000; Full time

Job summary

Kansas State University is seeking a Procurement Specialist to onboard and maintain supplier records, ensure tax and banking information accuracy, and evaluate 1099 reportability. You will serve as a key contact for supplier inquiries and support compliant, timely payments.

The role emphasizes data integrity, adherence to university policies, and collaboration with the Financial Services division. Hybrid eligible, with initial on-site work requirements in Kansas.

Qualifications

• Requires a high school diploma (or equivalent) and two years of relevant experience.
• Experience in supplier/vendor management, accounts payable or tax compliance.
• Experience handling confidential tax and banking information.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Experience with ERP or supplier management systems.

Responsibilities

• Manage end-to-end supplier onboarding, including setup, validation, and activation in internal systems
• Collect, review, and verify supplier documentation (e.g., W-9/W-8 forms, banking details, certificate of insurance)
• Ensure supplier records are complete, accurate, and maintained in compliance with university and state policies
• Evaluate suppliers for 1099 reportability in accordance with IRS regulations
• Maintain accurate tax classifications and documentation
• Facilitate setup of ACH and other payment methods
• Serve as the primary point of contact for supplier inquiries
• Resolve issues related to onboarding, payments, tax forms, and account status in a timely manner
• Identify opportunities to improve onboarding efficiency and data accuracy

Skills

Attention to detail

Communication skills

Supplier management

Accounts payable/tax compliance

ERP systems experience

Education

High school diploma or equivalent

Tools

ERP systems

Job description

Procurement Specialist

Kansas State University

About This Role

The Supplier Specialist is responsible for onboarding and maintaining supplier records, ensuring accurate tax and banking information, evaluating 1099 reportability, and providing high-quality customer service to suppliers. This role supports compliance, data integrity, and efficient payment processes while serving as a primary point of contact for supplier inquiries.

Duties & Responsibilities

• Manage end-to-end supplier onboarding, including setup, validation, and activation in internal systems
• Collect, review, and verify supplier documentation (e.g., W-9/W-8 forms, banking details, certificate of insurance)
• Ensure supplier records are complete, accurate, and maintained in compliance with university and state policies
• Evaluate suppliers for 1099 reportability in accordance with IRS regulations
• Maintain accurate tax classifications and documentation
• Facilitate setup of ACH and other payment methods
• Serve as the primary point of contact for supplier inquiries
• Resolve issues related to onboarding, payments, tax forms, and account status in a timely manner
• Identify opportunities to improve onboarding efficiency and data accuracy

About Us

The Division of Financial Services at Kansas State University supports the university's mission of teaching, research, and service by providing strategic financial leadership, stewardship, and operational excellence. As part of Kansas State University, our team partners with campus units to deliver high-quality services in shared services financial and budgeting support, accounting, financial reporting, procurement, travel, and compliance. We are committed to integrity, innovation, and continuous improvement, leveraging data, technology, and collaborative relationships to ensure responsible resource management and an exceptional service experience for the K-State community.

Worksite Description

This position is Hybrid eligible. This position is hybrid eligible; however, the first 90 days are required to be 100% on-site. After that period, hybrid eligibility may be granted based on individual performance, with a requirement of three days on-site.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications

• Requires a high school diploma (or equivalent) and two years of relevant experience.
• Requirements may be met through a combination of education and experience.

Preferred Qualifications

• Experience in supplier/vendor management, accounts payable or tax compliance
• Experience handling confidential tax and banking information
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Experience with ERP or supplier management systems

Sponsorship Eligibility

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

Application Window

Applications close on: 09/01/2026

Anticipated Hiring Pay Range

$16.36 - $24.53